Constitution

2.1To foster and promote the sport of amateur rugby league at all levels without discrimination, providing opportunities for recreation and competition for all service users.

3.Membership

3.1Membership of the Organisation shall be open to any person, regardless of race, age gender, sexual orientation or ability, who completes a membership application form and pays the relevant subscription / joining fee as determined by the Annual General Meeting of the Organisation Members. Membership will last for 12 full months.

3.2There shall be 3 classes of membership available:
•Life – Honouree Position Life members will be proposed at the club AGM however Life membership will be discussed and decided on at the following delegates meeting.
•Full – All adults who complete a membership form and pays the £5 annual membership Fee, (Voting rights of Full membership only apply if membership is completed prior to the AGM commencing)
•Junior – All Juniors who complete a player registration form and pays the relevant registration fee.
3.3Benefits, Full club members will have the right to a single vote at the club Annual General Meeting. All Junior members will have a voice as to how the club is run via team reps.

4.Officers

4.1The Officers of the Organisation shall be as follows:
•President – Non-Executive Officer, Honorary position
•Chairperson – Executive Officer
•Vice Chairperson - Executive Officer
•Secretary – Executive Officer
•Treasurer – Executive Officer
•Child Welfare Officer – Executive Officer
•Fixtures Secretary - Executive Officer
5.Election of Officers

5.1All Officers shall be elected at the Annual General Meeting of the Organisation, from, and by, the Members of the Organisation

5.2All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

5.3Outgoing officers who resign from their duties with the Committee can only be re-elected to the management group after a period of 12 months from the initial resignation, members of the management whom resign a position must firstly become a general committee member for a period of no less than six full months prior to rejoining the management group

6.General Committee

The affairs of the Organisation shall be controlled by a General Committee comprising the Executive Officers of the Organisation and Member representatives from each Age Group, from the Membership elected from, and by, the Full Members of the Organisation. The General Committee shall meet at agreed intervals (Monthly) and not less than four times per year.

The duties of the General Committee shall be:

To control the affairs of the Organisation on behalf of the Members

To make decisions on the basis of a simple majority vote. In the case of equal votes, the nonvoting Chairperson shall be entitled to make a casting vote.

7.General meetings

The Annual General Meeting shall be held not later than the end of September each year. 28 clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member at their home address (where possible) and / or posting the notice on the Organisation Club Website. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the draft agenda for the meeting to Members not less than 7 days before the meeting.

The business of the Annual General Meeting shall be to:

Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting.

Receive the audited accounts for the year from the Treasurer.

Receive the annual report of the Committee from the Secretary.

Elect and auditor.

Elect the Officers of the Club, i.e. President, Chairperson, Vice Chairperson, Secretary, Treasurer, Child Welfare Officer and other General Committee Members.

Review subscription rates and agree them for the forthcoming year.

Review registration rates and agree them prior to the following season,

Transact such other business received in writing by the Secretary from Members prior to the meeting and included on the agenda.

Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 20% of the Full Membership of the Organisation. At least 21 days notice of the meeting shall be given.

Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

At all General Meetings, the chair will be taken by the Chairperson or, in their absence, by the Vice Chairperson, or by a deputy appointed by the Organisation or by Full Members attending the meeting.

Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the event of equal votes, the Nonvoting Chairperson shall be entitled to a casting vote.

A quorum for a General Meeting shall be 20% of Full Members and 3 Officers of the Organisation including 1 from the Chairperson, Secretary and Treasurer.

Each Full Member of the Organisation shall be entitled to one vote at General Meetings.

8.Alterations to the Constitutions

Any proposed alterations to the Organisation Constitution may only be considered at an Annual or Special General Meeting convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Organisation and seconded by another Full Member. Such alterations shall be passed if supported by not less than 40% of those Full Members present at the meeting, assuming that a quorum has been achieved.

9.Dissolution

If, at any General Meeting of the Organisation, a resolution be passed calling for the dissolution of the Organisation, the Secretary shall immediately convene a Special General Meeting of the Organisation to be held not less than one month thereafter to discuss and vote on the resolution.

If, at the Special General Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, assuming that a quorum has been achieved, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Organisation and discharge all debts and liabilities of the Organisation.

After discharging all debts and liabilities of the Organisation, the remaining assets shall not be paid or distributed amongst the Full Members of the Organisation, but shall be kept in Trust until such time that the Organisation is reformed. 3 Full Members will be elected to control the funds.