The RFU and Moortown Rugby Club positively encourage parents and spectators to take photographs of participants involved in rugby union to celebrate the ethos and spirit of the sport.
However, once a photograph has been taken it is important to maintain control of it to avoid it being misused. This policy aims to set out key points to avoid misuse of images.

• Personal information which can lead to a child being identified should never be used. If it is necessary to name a child ensure that you have written parental consent and have informed the parent as to how the image will be used.

• Photographs should be of the activity or team, not of one individual.

• The club will ensure that parental consent for photographs to be taken of children at the club or away fixtures is received as part of the registration process at the beginning of the season.

• Children should be appropriately dressed when being photographed. It is never acceptable to capture any images in changing rooms, showers or any time when players are dressing.

• Parents should be made aware if a film is being taken to be used as a coaching aid. Any footage should be carefully monitored and stored securely.

Use of Professional Photographers

• If a professional photographer is invited to cover an activity, the club will:

• Ensure that the photographer has been appropriately vetted prior to the event.

• Provide a clear brief about what is considered appropriate in terms of content and behaviour.

• Inform them of the club’s commitment to safeguarding children. Establish who will hold the recorded images and what they intend to do with them.