Sunday March 17 - 10.00 start
Sunday 17th March sees the 9th Annual "Foxbury Spring Festival", at Eltham College
All local teams are attending and it's great to also welcome Vigo, Southwark Tigers, KCH Pirates, New Ash Green & Old Midwhitgiftians .... with a total of 1,000 players and 90 teams – Mini Rugby is booming in Kent!
Note sent out to all teams attending...
9th OERFC ANNUAL FOXBURY SPRING FESTIVAL – SUNDAY, 17TH March 2019
On behalf of the entire Club we would like to extend a very warm welcome to the 9th OERFC Annual Foxbury Development Festival and we look forward to being your hosts for the day!
Please carefully read and share the information contained herein with your coaches, parents, players and supporters as it contains detailed information with regards to directions, parking, festival timings on the day, general rules, how the day will be structured, plus details regarding facilities and refreshments available.
RFU Age Grade Rugby
We are running the festival in line with the RFU's Regulation 15 Age Grade Rugby. In keeping with the RFU’s Kid’s First ethos no scores will be formally recorded and we will be encouraging a free flowing game.
The site will be open to the public from 8.00 am and we encourage you to arrive as early as
possible as first matches will commence at 10:00 am sharp.
The festival will be played at:
Marathon Ground Grove Park Road Mottingham
Please note no dogs allowed. No drones please.
Parking this year will be tight with limited space at Eltham College due to the school's building work.
We will have some parking onsite at Eltham College for Gazebo carrying vehicles, referees and disabled access, and very early arrivals, but this space will be limited due to building work at the school.
We have therefore allocated parking for all other guests on a best efforts basis as follows:
• Court Farm Road (SE9 4LA) - Bromley / Gravesend
• Dorset Road (SE9 4RA) – Southwark Tigers / New Ash Green
• Portland Road (SE9 4TR) – Sevenoaks / Old Alleynians
• Clarence Road (SE9 4SH) – Old Whitgiftians / Beckenham / KCH Pirates
• Lulworth Road (SE9 4DL) – Maidstone / Bexley / Old Dunstonians
• Avondale Road (SE9 4SN) – Vigo / Tunbridge Wells
The roads are residential and all within 5 minutes walk of the grounds. Please do park considerately.
Please encourage your parents to car share or use public transport where possible to minimise number of cars on the day.
There is absolutely no parking allowed at College Meadows on this day and any cars trying to will be turned away.
Entry fees will be £5 per family, including the match day program. (Please could we encourage you to have the right amount of cash available on the day to speed up access to the Festival. A huge thankyou in advance!).
8:30 am - Club Registration Opens (at control tent)
9:30 am - Coaches and Referees briefing (at control tent)
10:00 am - Matches kick off
1.30 pm (approx.) - Event concludes
On the day each team must register at the control tent from 8.30 am onwards but in any event by 9.30 am at the absolute latest in order to receive their team packs. Please ensure each team brings with them their filled out registration form (attached with this email).
ALL PLAYERS MUST BE REGISTERED.
(If your team is delayed getting to the start of the Festival please do get your Coach / Manager to contact our Head of Festivals, Leigh Cotterill, on 0791 737 4277 to enable us to try and assist if possible).
Each team entered is obliged to supply a referee to help with the festival. If on the day that person cannot fulfil the role, it would be appreciated if you could make one of the OE’s Marshalls or the Control Tent aware immediately to enable us to make alternative arrangements.
All teams are asked to provide a First Aider and appropriate first aid kit for the needs of their players.
Additional First Aid cover will be provided by fully qualified St John’s Ambulance Crew in the event of an emergency.
Food and Refreshments
Teas / coffees and soft drinks will be available from 8.00 am in the Pavilion.
The limited licensed bar will be open from midday onwards in the Pavillion.
In addition from 8.00 am, there will be a Coffee Van in the middle of the grounds serving premium coffee, along with Carnivores BBQ which will serve fresh bacon rolls.
After breakfast service Carnivores will then offer the usual burgers and BBQ selections. Worth tasting, their food is fantastic!
There will be an Ice-Cream van on site. Cook and Mathews will have their usual sports stand on site too, selling all those must have rugby items!
Onsite Professional Photography
DE Photos have been appointed as the Professional Sports and Event Photographers for the event. They will have a stand on the day and will be offering for sale a wide range of high quality photographs taken by professional photographers.
All DE Photo Photographers and staff are DBS-checked and the company operates a strict “Child Protection Policy” and “Code of Ethics”.
Pre-Match Player Safety Checks
Please ensure that boot studs are in line with regulations and fingernails are trimmed before arrival. Please can all players avoid walking on concrete with their studs as this can sharpen studs and make them dangerous when playing. We encourage all players to change into their boots at pitch side please.
Lost Property & Lost Children
Lost property should be handed in to the Control Tent for collection.
Please ensure that younger guests are accompanied by an adult at all times. Lost children should be taken immediately to the Control Tent where an announcement will be made.
Please ensure belongings are kept safe at all times. OE’s cannot accept responsibility for any losses incurred in our parking lot or within the grounds.
Teams may bring tents, gazebos, shelters etc, however please ensure that they are pitched at least 2 metres away from the edge of any pitch perimeter. Please ensure the gazebo and tent pegs are removed at the end of the Festival.
You will find a bin liner in each of your registration packs. Please collect up all your rubbish and help the club keep the site free of litter.
The toilet facilities, including disabled toilets, are located in the Pavilion building and will be clearly marked.
THESE ARE SCHOOL GROUNDS SO IMPORTANT TO NOTE THAT NO DOGS ALLOWED.
If your team finds yourself with any spare medals leftover in your team packs, we would be most appreciative if you could return them as soon as you can to the control tent.
Let’s keep our fingers crossed that the weather is kind to us. If it is looking as though there may be any weather issues being forecast for the day, we will update you regularly the week before the Festival....but as it stands at present, all is well.
This just leaves us to wish you a wonderful festival. Have fun everyone! Yours in Rugby,
Leigh Cotterill - Event Organisor
Updated 10:07 - 18 Mar 2019 by mathew watkins
Old Elthamians RFC, Minis Vice Chair & Head of Festivals
mobile: 0791 737 4277 / email: email@example.com