Youth Rugby AGM – 22nd May 2018 - Minutes

Annual General Meeting
22nd May 2018
College Meadow

Secretary – Justin Buckingham

Updates in Italics

Attendees
Mathew Watkins (Chair) - MW, Laura Sparrow, Kevin Day – KD, Gary Ward, Justin Buckingham - JB, Craig Barrington, Leigh Cotterill - LC, Del Finch, Russ Day – RD, Peter Lee, Mirelle Cassidy - MC, Martyn Summers, Gerry Tiddy - GT, David Clent, Wim Payman, Andy Fairley, David Forsdyke, Paul Moyse, Sally Searle, Deri Ryan, Jane Kielty, Tom Crowe, John Cooper, Alan Farmer, Mark Pryor

Apologies
Alison O’Neill, Jonathan Whymark, Jeff Norton, Deri Ryan

Youth Chair’s Report: Mathew Watkins - Report attached

Treasurer’s Report: Russ Day

The full report was distributed at the meeting
Summary
2017/8 has been another successful season for the club with on field achievements across the age groups. Our membership continues to hold above 400, with increases across all mini sections. Most age groups approach 30 including U6 and U7 which continue to attract healthy numbers. This compares to approximately 300 players when the section left Foxbury.
In 2017/18 Old Elthamians RFC Youth generated a surplus of £5,312.

Brief Updates
Paul Moyse – Coaching
Wim Paymans – Mini Section - Report attached
John Cooper – College Meadow Development
Summary
With regard to the redevelopment of College Meadow, the club has been advised to take a different approach. On advice from new planning consultants and in liaison with the case officer at the London Borough of Bromley, we have withdrawn the original application and proceeded with a series of smaller individually tailored applications.
The plan remains to have a new Club House, 4G pitch, Stand and to base the whole club at College Meadow. The Club expects to be able to share full plans & timings here by the start of next season.

Election of Officers:

Youth Chair – Russ Day was elected (Proposed Paul Moyse, Seconded Mathew Watkins)

Mini Chair - Wim Paymans was elected (Proposed Kev Day, Seconded Paul Moyse)

Confirmation of Committee Members
Chairman of Youth Rugby – Russ Day
Treasurer – Tom Crowe
Club Safeguarding Officer – Alison O’Neill
Deputy CSO – TBA
Fixture Secretary – Kevin Day
Youth Section Coaching Coordinator – Paul Moyse
Deputy CCC – Del Finch
Youth Section Secretary – Justin Buckingham
Discipline Officer – Mathew Watkins
Data Officer – Mathew Watkins / Justin Buckingham
First Aid Officer – TBC
Entertainment Officer – Mirelle Cassidy
Chairman of Minis – Wim Paymans
Deputy Min Chairman – Leigh Cotterill
U6 & 7s & Recruitment – Deri Ryan

Vote to adopt Youth Section Constitution (Attached)

AGM members voted unanimously in favour of adopting the Youth Section Constitution

Any Other Business
Dave Clent spoke on behalf Kent RFU
Funding available for Level 3 coaches - 2/3 paid by Kent 1/3 paid by Club
More society refs needed
Thanks to Mathew Watkins as Youth Chair

John Cooper
Simon Jarvis will be joining as Head of Rugby Performance and support the U18s & 17s at OEs, amongst other roles
The Academy, aimed at 18 to 23 year olds is being launched, led by Mike Friday

Alan Farmer raised concerns over catering – this will be taken up through Youth Committee and via Mini Section
& added thanks to Mathew Watkins as Youth Chair