Club Policies 1 of 11

1. Club Constitution


Petersfield Town Juniors Football Club


The object of the Club is to promote football for the youth of Petersfield and the surrounding areas


a. The membership of the Club shall consist of playing members and adult members. Playing members are players registered with the League with the exception of the U7&8's.

b. Adult members are parents or guardians of playing members

c. Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Membership shall become effective upon an applicant’s name being entered in the Membership Register and the registration fees being paid to the club.

d. In the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register. Payment of all outstanding subscriptions and fees and the return of Club kit and equipment supplied must be made to the Club Secretary.

e. The Football Association and parent County Association shall be given access to the Membership Register on demand.


a. An annual registration fee for playing members shall be payable on signing for the Club which shall be payable on or before 1st August each year

b. Playing members shall pay a match fee and a fee for each training session.

c. Adult members are not required to pay any subscriptions or fees

d. The registration fee, match and training fees shall be nominated by the Executive Committee for voting at the Football & Social Committee each year on or before 30th June and the playing members shall be given one month's written notice as soon as possible thereafter of the fees payable.


a. A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Executive Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

b. The Executive Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

c. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.


These rules (the Club Rules) form a binding agreement between each member of the Club.


a. The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

b. No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

c. The Club will also abide by The Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.


The everyday running of the Club will be in the hands of the Executive Committee - Chairman, Secretary, Treasurer, Social Secretary, Community Liaison Officer and Team Representative. These six officers will be responsible to the Football & Social Committee.


a. The Football & Social Committee will consist of Chairman, Secretary, Treasurer, Social Secretary Match Secretary, Team Representative, Team Manager and Team Assistant manager from each team, one Parent from each team (to be nominated by the Team Manager). Other interested persons may be invited to attend (but will not have voting powers). There will be at least two Football & Social Committee meetings a season. A quorum of 12

b. The appointment and continuance of Team Managers and Assistant Managers, and Team Committee Members will be determined by the Football & Social Committee

c. There will be a Team Committee with a minimum of three members under the Chairmanship of the Team Representative

d. Meetings of the Football & Social Committee will take place as minutes. Extraordinary Football & Social Committee Meetings will be convened by the Executive Committee subject to the receipt by the Hon Secretary of individual requests in writing from a minimum of seven serving Football & Social Committee members.


a. Club colours will be predominantly blue and yellow. It is intended that all teams within the Club will wear the same strip

b. All kit supplied by the Club and equipment used during training and matches remains the property of Petersfield Town Juniors FC.

c. Any damage to kit or equipment should be reported to the Manager or Assistant manager of the team immediately and at the discretion of the Executive Committee deliberate damage will be charged to the individual


a. There will be an Annual General Meeting of the Club before the end of July each year. Election of Officers will take place at the AGM. Chairman, Secretary, Treasurer, Social Secretary, Community Liaison Officer, Team Representative, President, and Vice Presidents. A quorum of 12 will be required

b. Voting members at the AGM will be restricted to Football & Social Committee Members and one parent/guardian per paid up playing member. (No parent having more than one vote)

c. A further non-voting membership - Associate membership will be available for an annual subscription. These applications to be approved by the Football & Social Committee

d. Nominations for positions within the Club to be with the Hon Secretary in writing before the first of June each year. Failing this, nominations from the floor at the Chairman's discretion will be accepted at the AGM

e. Request for a change of rules or Constitution to be considered must be made in writing and received by the Secretary before the first of June each year

f. Changes to the Constitution must be registered with the Hampshire FA to maintain "Chartered Status


a. The property of the Club shall be vested in the Trustees who shall be appointed by the Executive Committee and be dealt with by them as the Executive Committee may from time to time direct by resolution (of which an entry in the Minute Book shall be conclusive evidence).

b. The number of Trustees shall not be more than four and no less than three.

c. The Trustees shall be indemnified against risk and expense out of Club property.

d. The Trustees shall hold office until death or resignation or removal from office by the Executive Committee.

e. Where by reason of such resignation or removal it is necessary for a new Trustee or Trustees to be appointed the Executive Committee shall nominate the person or persons to be appointed a new Trustee or Trustees. For the purpose of giving effect to such nomination the Chairperson is nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and he shall by Deed appoint the person or persons so nominated by the Executive Committee.


Petersfield Town Juniors Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

Equality of opportunity at Petersfield Town Juniors Football Club means that in all our activities we will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability. This includes:

a. The advertisement for volunteers.

b. The selection of candidates for volunteers.

c. Courses.

d. External coaching and education activities and awards.

e. Football development activities.

f. Selection for teams.

g. Appointments to honorary positions.

Petersfield Town Juniors Football Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Petersfield Town Juniors Football Club is committed to the development of the programme of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organisation, and within football as a whole.


Petersfield Town Juniors Football Club is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.

All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited by:

a. Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others.

b. Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others.

c. Imposing on an individual requirements which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.

d. Victimisation of an individual.

e. Harassment of an individual, by virtue of discrimination.

f. Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in all the Club's recruitment, selection, promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively as possible.

Petersfield Town Juniors Football Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination. Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Football Club's policy, any members offending will be dealt with under the disciplinary procedure.

The Football Club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to any member who requests it.


In the event that any member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Code of Conduct have been broken, should follow the procedures below.

a. They should report the matter to the Club Secretary or another member of the Executive Committee and the report should include:

i. Details of what, when, and where the occurrence took place.

ii. Any witness statement and names.

iii. Names of any others who have been treated in a similar way.

iv. Details of any former complaints made about the incident, date, when and to whom made.

v. A preference for a solution to the incident.

b. The Club's Executive Committee will sit for any hearings that are requested.

c. The Club's Executive Committee will have the power to:

i. Warn as to future conduct;

ii. Suspend from membership;

iii. Remove from membership;

any person found to have broken the Club's Policies or Codes of Conduct


The Executive Committee must immediately or at such future date as is specified in the resolution collect in all the assets of the Club and must pay or make provision for all the liabilities of the Club. Any assets remaining after the satisfaction of any proper debts and liabilities should be given or transferred to such other Institution or institutions having objects similar to the objects of the Club as the Committee of the Club may determine

17) EGM (Emergency General Meeting)

The Executive committee may call an Emergency General Meeting at any time provided at least 8 members of the committee request such a meeting. At least 21 days notice shall be given to all members of the club who are entitled to attend and vote at the meeting. The notice shall state the business to be discussed.