IMPORTANT: General Data Protection Regulations

IMPORTANT: General Data Protection Regulations

By Tracey Tatam (Neilson)
20th May 2018
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Important - please read


Dear Member,

As you may or may not be aware, there has been a significant change to the legislation regarding data protection. A new regulation called the General Data Protection Regulation (GDPR) is now in place and set to become adopted by UK Law. All organisations holding and processing data within the EU will have to ensure they are compliant with the new Regulation. The GDPR is the first comprehensive change in over 20 years and this greatly affects how organisations obtain, use and retain their data in their day to day work.

Tadley RFC has initiated activities to comply with these regulations by centralising member data using the club website - www.tadleyrfc.co.uk.

The club website has been used more effectively this year and we have had very positive feedback on the functionality that it provides from membership payments to general communication. In particular, team managers working hard to ensure players and coaches are in the right place at the right time have found the system very useful, so please do support them in achieving this as efficiently as possible by using the club website.

All members must now register via the club website. As children under the age of 14 are unable to create their own user account, all parents & guardians should register with the parent role to connect their user account to their children currently playing for the club. The Parent will then be able to control availability, receive communications from the club and also make payments on behalf of their children. The parent should not register as a player.

Proceeding forward all membership fees must be paid via the club website. 2018/2019 Membership will be available for payments from 1st August.

User support will be available at the mini/midi/junior registration day to provide assistance to members who require it, and a date will be set prior to the season on a thursday to provide support for senior members.

Further actions will be required to fully comply with the regulations and we will keep you informed via Facebook, the club website and your team managers.

Thank you for your continued support,

Glenn Charles
Chairman
On behalf of Tadley RFC Executive Committee

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