Teddington Athletic FC ("TAFC", "we", "us" or "the Club") respects the privacy of our players, parents/carers, members, volunteers, coaches, managers, officials and supporters. This statement explains, in plain language, how we use personal information.

Who is responsible for your information?

Club contact: Simon Fitch, Club Secretary - secretary@teddingtonathleticfc.com
Data protection contact: Simon Fitch, Club Secretary - secretary@teddingtonathleticfc.com
Welfare concerns: Club Welfare Officer - jamescw1962@gmail.com

What information do we use?
Depending on your role, we may use information such as names, dates of birth, addresses, telephone numbers, email addresses, emergency contacts, parent/carer details, player registration, attendance, team and fixture information, payment records, relevant medical information, incident records and images where appropriate.
We only ask for information that we need. Health, safeguarding and other sensitive information is given extra protection.

Why do we use it?
We use personal information to run the Club safely and effectively. This includes registering players, organising training and matches, communicating with families and volunteers, collecting fees, meeting insurance and affiliation requirements, supporting player welfare, responding to incidents and complying with legal or safeguarding duties.
We use an appropriate legal basis for each use of information. This may be because it is needed to provide membership, because we have a legitimate Club interest, because the law requires it, to protect someone in an emergency, or because consent has been given.

Who do we share it with?
We share information only when necessary. This may include relevant coaches, managers and Club officials; The FA, County FA, leagues and competition organisers; venues and event organisers; insurers; medical or emergency services; safeguarding bodies; and trusted providers who help us run our systems, such as Pitchero and payment providers.
We may share information where necessary to protect a child or adult at risk, prevent harm, respond to an emergency, comply with the law or meet football-governance requirements.

How long do we keep it?
We keep information only for as long as it is needed for the reason it was collected, or for a legal, safeguarding, insurance or football-governance requirement. We review information regularly and securely delete or anonymise it when it is no longer needed.

Your choices and rights
You may have rights to ask for a copy of your personal information, correct inaccurate information, restrict or object to some uses, withdraw consent where we rely on it, or ask for information to be deleted where the law allows.
Please contact Simon Fitch at secretary@teddingtonathleticfc.com to make a request.
Children have their own data-protection rights. We will give privacy information in a way that is clear for children and will normally work with their parent/carer where appropriate.
If you are unhappy with how we handle your information, please contact us first. You can also complain to the Information Commissioner's Office.