The plan is to hold it outside to ensure social distancing requirements are adhered to and will depend on the relaxation of social distancing regulations anticipated for July 4th and the weather, of course. If we are unable to meet in person then a cut-down AGM will be held via Zoom.

The Agenda for the meeting is:
1. Welcome and Apologies
2. Confirm the Minutes of the 2019 Annual General Meeting.
3. Receive reports presented by the President and the Chairman.
4. Receive the Report of the Treasurer and the Audited Accounts.
5. To elect the President for next season
6. To elect those Officers and Chairmen of the Club as required by the Constitution and Rules of the Club.
7. To appoint Auditors for next season
8. To set the level of Subscriptions for next season
9. Amendment to the Rules of the Club.
10. Any Other Business.
11. Date of next AGM

In the event that the meeting has to be held “virtually” the following abbreviated agenda will be followed and then an Extraordinary General Meeting held when face-to-face meetings can be held indoors to ratify decisions made at the AGM and cover the items not discussed at the AGM:
1. Welcome and Apologies
2. To elect the President for next season
3. To elect those Officers and Chairmen of the Club as required by the Constitution and Rules of the Club.
4. To appoint Auditors for next season
5. To set the level of Subscriptions for next season
6. Provisional date of EGM
7. Date of 2021 AGM

The Constitution and Rules of the Club require the AGM to be held by the end of July so postponing the AGM until later is not an option.

ONLY FULL MEMBERS CAN VOTE AT THE AGM. TO ENSURE YOU ARE ABLE TO PARTICIPATE IN THE MEETING PLEASE EMAIL YOUR INTENTIONS TO SECRETARY DAVE.FOX@BLUEYONDER.CO.UK.

Documents relating to the AGM will be sent to you at that email address a week or so before the meeting.

ELECTING THE NEW COMMITTEE

Without the ability to publish names, etc., on the club noticeboard these are the nominations for positions on the new committee:

PRESIDENT – current incumbent is Graham Bartlett who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

CHAIRMAN – current incumbent is Geoff Sprackman who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

VICE CHAIRMAN – current incumbent is Jon Day who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

TREASURER – current incumbent is Steve Bagnall who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

SECRETARY – current incumbent is Dave Fox who wishes to stand again.
Proposed by __Euan Forsythe_____ Seconded by _Dave Parry-Jones_______

CLUB CAPTAIN – current incumbent is Sam Evans who will not be standing again.
Sam Poustie has said he wishes to be considered for this position.
Proposed by __Sam Evans____________ Seconded by __Geoff Sprackman__________

2ND XV CAPTAIN this position is currently vacant.
Those wishing to be considered for this position should contact the Secretary as soon as possible.

3RD XV CAPTAIN – current incumbent is Stuart Adams who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

LADIES XV CAPTAIN – current incumbent is Laura Panting who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

CHAIR OF SELECTORS – current incumbent is Liam Pemberton who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

FIXTURE SECRETARY – current incumbent is David Cox who wishes to stand again.
Proposed by _Dave Parry-Jones___ Seconded by ___________________

MEMBERSHIP SECRETARY – current incumbent is Dave Baines who wishes to stand again.
Proposed by __Dave Parry-Jones___ Seconded by __Euan Forsythe____

FUNDRAISING & SPONSORSHIP – current incumbent is David Parry-Jones who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

GROUNDS CHAIRMAN – current incumbent is John Arrowsmith who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

HOUSE CHAIRMAN – current incumbent is Graham Bartlett who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

BAR CHAIRMAN – current incumbent is Stuart Crabtree who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

BAR SECRETARY – current incumbent is Matt Clothier who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

CLUB DELEGATE – current incumbent is Euan Forsythe who will not be standing again.
James Murray has said he wishes to be considered for this position.
Proposed by _Euan Forsythe______ Seconded by _Dave Fox_________

PRESS OFFICER – current incumbent is Dave Fox who wishes to stand again.
Proposed by _Dave Parry-Jones____ Seconded by ___________________

SOCIAL SECRETARY – current incumbent is Janet Arrowsmith who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

RUGBY MANAGER – current incumbent is Jon Day who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

VOLUNTEER COORDINATOR – current incumbent is John Rigby who will not be standing again.
Those wishing to be considered for this position should contact the Secretary as soon as possible.

SAFEGUARDING OFFICER – current incumbent is Tracy Sparrow who wishes to stand again.
Proposed by ___________________ Seconded by ___________________

Invited by Committee as Co-Opted Committee members:

LEGAL ADVISOR – current incumbent is James Murray who wishes to continue in this role.

HEAD OF MEDICAL SERVICES – current incumbent is Simon Fieldhouse who wishes to continue in this role.

LADIES TEAM MANAGER – current incumbent is Gemma Tyrrell who wishes to continue in this role.

JUNIOR CHAIRMAN – current incumbent is Leigh Payne. The position will be elected at the Junior AGM

LADIES COMMITTEE CHAIRMAN – current incumbent is Jane Sprackman. The position will be elected at the Ladies Committee AGM

If you wish to stand for any of these positions please contact the Secretary as soon as possible – dave.fox@blueyonder.co.uk

If you wish to nominate or second a nomination for a position please send the details to the Secretary so this schedule can be updated. In the event of multiple nominations for a person the first received will be the nominee, the second will be the seconder unless the person standing has already secured nominees and seconders, in which case please let the Secretary know asap.

Apologies for this being both long-winded and bureaucratic but this is the process recommended by the Rugby Football Union which fits in with the Constitution and Rules of the Club.