Privacy policy

Photography and Video

During the course of the season, the Club will take photographs and/or video recordings for the purpose of Club newsletters, website, social media and the promotion of cricket in the local community. Images may be issued to local newspapers for Club results and general information.
The taking of pictures and videos will be monitored by DBS verified Club volunteers.

Data Privacy Notice

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can
be by the information alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal data is governed by
the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The Operating Committee of Uppingham Town Cricket Club (UTCC) is the data controller – contact
details for committee members can be found on the club website (UTCC.co.uk). This means it
decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
UTCC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing
and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by ensuring that
appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
• To enable us to maintain accurate details of our members (and nominated social members),
emergency contact details, and any specific medical conditions that should be made known
to Coaches and Team Captains/ Managers
• To inform you of news, events, activities at UTCC
• To provide details to the relevant cricket bodies/ leagues of players participating in
associated matches for those organisations
Data from membership forms is entered on an electronic database.
Other, general entries of names (e.g. scorebooks, photograph tags, etc.) are not tracked.

4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep accurate records of members, and contact
details in case of emergency.
Contact details are also used for communications regarding club events and functions (such as
AGM), and to notify of team/ age group news and coaching updates.
Processing is carried out by the membership coordinator, restricted to: -
• the processing relates only to members; and
• there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with the Cricket
Leagues/ County Board/ ECB (or their data processors) for registration purposes (a requirement for
participation in league fixtures) and scorecard submissions.
Once this data is passed on, UTCC have no further control.
Contact details, and specific medical information that we have been made aware of will be shared
with Team Captains/ Managers, and Coaches.
Data provided to the club will never be sold to third parties.

6. How long do we keep your personal data?
Membership forms are retained for a period of 3 years and then disposed of securely.
Associated database records are also retained for a period of 3 years before being anonymised for
historical trending purposes (e.g. trending of junior age group numbers).

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
• The right to request a copy of your personal data which UTCC holds about you;
• The right to request that UTCC corrects any personal data if it is found to be inaccurate or
out of date;
• The right to request your personal data is erased where it is no longer necessary for UTCC to
retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
• The right to lodge a complaint with the Information Commissioners Office

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice,
then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing conditions. Where and whenever
necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the UTCC
Welfare Officer.

Data policy

Data Protection Statement

In order to operate effectively, Uppingham Town CC (the club) needs to collect & maintain certain information about current & past members of the club & other companies & individuals with whom it has had dealings.
All such personal data may be held on computer, paper or other storage media by the club.

Uppingham Town CC will only use any data you provide for the purposes of your involvement in club activities. By submitting this data you agree to it being shared with the cricket leagues of which the club is a member as well as Play Cricket & the ECB. This data may also appear on the websites of these organisations & the clubs website, to enable your involvement in league & club activities.
Data provided to the club will never be sold to third parties.

All members have the right to access and/or have this data held by the club deleted within one month of a written request to the UTCC welfare officer.
If you intend to add social members as part of your membership of the club then you need to have their permission to do so & they must have read & agree to the clubs Data Protection Statement before adding their details. This also applies to people nominated as emergency contacts.

You have the right to access and/or have this data held by the club deleted within one month of a written request to the UTCC welfare officer. Data provided to the club will be held in accordance with the clubs GDPR policy.
All personal information provided will, whether held on computer, paper or other media, be handled, processed & stored lawfully & correctly in accordance with the Data Protection Act 1998 (DPA) & the General Data Protection Regulation (GDPR) 2018.

Uppingham Town Cricket Club. March 2018.

Terms and Conditions

Code of Conduct
1. Respect the rights, dignity and worth of every person within the context of Cricket
2. Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin,
nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or
political belief.
3. Not condone, or allow to go unchallenged, any form of discrimination if witnessed
4. Display high standards of behaviour
5. Promote the positive aspects of Cricket e.g. fair play
6. Encourage all participants to learn the Laws and rules and play within them, respecting the decisions of match
7. Actively discourage unfair play, rule violations and arguing with match officials
8. Recognise good performance not just match results
9. Place the well-being and safety of Young People above the development of performance
10. Ensure that activities are appropriate for the age, maturity, experience and ability of the individual
11. Respect Young People’s opinions when making decisions about their participation in Cricket
12. Not smoke, drink or use banned substances whilst actively working with Young People in the Club.
13. Not provide Young People with alcohol when they are under the care of the Club
14. Follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for Safeguarding Children’ and any other
relevant guidelines issued
15. Report any concerns in relation to a Young Person, following reporting procedures laid down by the ECB
16. In addition to the above, all Club Officers and Appointed Volunteers will:
a. Hold relevant qualifications and be covered by appropriate insurance
b. Always work in an open environment (i.e. avoid private or unobserved situations and encourage an
open environment)
c. Inform Players and Parents of the requirements of Cricket
d. Know and understand the ECB’s ‘Safe Hands – Cricket’s Policy for Safeguarding Children’

Junior Cricket
Uppingham Town Cricket Club is fully committed to safeguarding and promoting the wellbeing of all its members.
Uppingham Town Cricket Club believes that it is important that members, coaches, administrators and
parents/carers or guardians associated with the club should, at all times, show respect and understanding for the
safety and welfare of others.
Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may
have about any aspect of the club with UTCC’s Welfare Officer.
As a member of Uppingham Town Cricket Club you are expected to abide by the following junior code of conduct:
• All members must play within the rules and respect officials and their decisions.
• All members must respect the rights, dignity and worth of all participants regardless of gender, ability,
cultural background or religion.
• Members should keep to agreed timings for training and competitions or inform their coach or team
manager if they are going to be late.
• Members must wear suitable kit – (suitable footwear, cricket or sports clothing and helmets for batting and
or fielding in hard ball games) – for training and match sessions, as agreed with the coach/team manager.
• Members must pay any fees for training or events promptly.
• Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.
• Junior members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst
representing the club.