JOINING INSTRUCTIONS - Weybridge Vandals RFC AGM

By Stuart Howkins

Monday 28th June 2021 at 7.30pm either at the Club or via Zoom Webinar.

Voting members of Vandals RFC are invited to the rugby section's 83rd Annual AGM on Monday 28th June 2021. This year you have two ways of being present at the AGM.

1) Visit the club
2) Via ZOOM webinar (Joining instructions below)

The rugby AGM gives members an opportunity to keep up to date with the latest rugby developments at Vandals and to ask questions to the rugby committee. We would encourage all members with voting rights to join us at this years AGM. If you are unsure if you are a voting member, or if you are would like some more information, please do not hesitate to contact Stuart (Rugby Secretary)

All associated documents can be viewed via the documents section on the clubs website. CLICK HERE to access all AGM documents. If you are unable to access these please email Stuart (Rugby Secretary)


Zoom Webinar Joining Instructions

To join you will need to either click on the link below or by logging into the Zoom app using the meeting ID and password.

https://us04web.zoom.us/j/78959528975?pwd=N0IrOUN2b2haY0JCTFRoN3VBY2VVdz09

Meeting ID: 789 5952 8975
Passcode: WVRFC

Format of the meeting will be as follows:
- All associated reports, accounts and agenda have be made available on the club website (Link below).
- Reports will presented, but please ensure you familiarise yourself with reports prior to the AGM.
- The AGM will be a forum to direct questions relating to the reports to your committee members.
- Questions can also be submitted in advance via seniorsec@weybridgevandals.co.uk
- When the meeting starts please mute yourself, this is to avoid the background noise.
- If wishing to ask a question please either ask in the text function or raise your hand and you will be directed to to ask your question at an appropriate point.

Voting will take place as normal for committee positions this will either be on the day if present or via proxy voting forms.

For voting members unable to attend the club or the Zoom webinar on Monday 28th June, you can cast your vote via proxy vote. The form for this can be accessed via the clubs website or via the link below. Please note that all proxy votes need to be received by the rugby secretary no later than 5pm on Monday 28th June.


Extracts from Club Rules:
Rule 14
There shall be given at least 21 clear days' notice (in accordance with the notice provisions set out at Articles 92 and 93) of every Section AGM, specifying the place, the day and the hour of the meeting, the agenda for the meeting as well as the general nature of any other business, to all members of the relevant Section Committee as are entitled to receive such notices from the Club.

Rule 17
All members shall be entitled to propose resolutions to be voted upon at any Section AGM. Such resolution must be seconded by a member and must be deposited with the relevant Section Committee Chairman at least seven (7) days before the AGM takes place at which it is to be proposed to the members. The Section Committee Chairman will ensure that any such resolution is circulated to all members entitled to attend and vote at the relevant Section AGM in advance of that meeting.

Rule 28
Any Full Member may nominate another member to a position on each Section Committee. Any nomination must be seconded by another Full Member and signed by the nominee. The nomination must be in the hands of the Secretary at least 7 days before the Section AGM at which the election will be voted upon takes place. The Secretary will ensure that details of all nominations are circulated to the members before such general meeting.

Updated 19:30 - 1 Jul 2021 by Stuart Howkins

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