Safeguarding Policy at Yatton RFC

Yatton RFC Safeguarding Policy

1. Yatton Rugby Football Club (the Club) acknowledges its responsibility to safeguard the welfare of all children involved in the Club from harm.

2. The Club confirms that it adheres to the Rugby Football Union’s Safeguarding Policy and the procedures, practices and guidelines and endorses and adopts the Policy Statement contained in that document and any successor policy. A link to the policy is provided here RFU Safeguarding Policy.

3. A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected. Please refer to RFU Regulation 15 for more details on Age Grade Rugby. Parental Consent is required for players aged 17 playing in the adult game.

4. The Key Principles of the RFU Safeguarding Policy are that:

• The welfare of the child is, and must always be, paramount to any other considerations.

• All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm.

• All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately.

• Working in partnership with other organisations, statutory agencies, parents, carers, children and young people is essential for the welfare of children.
• Children have a right to expect support, and personal and social development delivered by an appropriately recruited and vetted person which is managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport.

5. The Club recognises that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. The Club recognises that this is the responsibility of everyone involved, in whatever capacity, at the Club.

6. The Club will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate.

7. If you witness or are aware of an incident where the welfare of a child has been put at risk you must, in the first instance, inform the Club Safeguarding Officer. They will then inform the Constituent Body Safeguarding Manager and the RFU Safeguarding Team. If an incident involves the Club Safeguarding Officer you should inform the Clubs’ Youth Chairman and either the Constituent Body Safeguarding Manager or the RFU Safeguarding Team, details of which can be found at the end of this policy.

8. All members of the Club who work with children in Regulated Activity must undertake an RFU Disclosure and Barring Service (DBS) check in accordance with RFU Regulation 21.

9. The Club will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:

• Working alone with a child.
• Consuming alcohol whilst responsible for children.
• Providing alcohol to children or allowing its supply.
• Smoking in the presence of children.
• Humiliating children.
• Inappropriate or unnecessary physical contact with a child.
• Participating in, or allowing, contact or physical games with children.
• Having an intimate or sexual relationship with any child developed as a result of being in a ‘position of trust.’
• Making sexually explicit comments or sharing sexually explicit material.

11. The Club manages the changing facilities and arranges for them to be supervised by two DBS checked adults of the appropriate gender for the players using the facilities. The Club ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children.

12. The Club does not tolerate bullying in any form, including physical, verbal and emotional. The Club encourages any such behaviour to be reported to the safeguarding officer for appropriate action under the terms of the RFU’s anti-bullying policy.

13. The Club will ensure that the club workforce both voluntary and paid following a successful recruitment process, undergo DBS clearance, if appropriate and agree not to work with children unsupervised, until such time as a successful DBS check is in place. All staff (paid or voluntary) will undergo an induction which will include the indentification of any training needs, signposting to relevant documentation such as; Codes of Conduct and Codes of Good Practice and the Club’s and the RFU’s Safeguarding Policies.

14. The Club will ensure that its coaches and team managers will receive the support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce both, voluntary and paid.

15. The Club will ensure that when practical, parental consent will be obtained for photographs to be taken whilst a child is at the Club or at an away fixture and that all images taken are appropriate and used appropriately in line with the RFU Safeguarding Policy and guidance.

16. The Club will ensure that where possible Club officials will communicate Club details through parents and/or carers and not through children directly, this includes through telephone, social networking sites and email.

17. The Club ensures that the adult to child ratios are met, with at least one DBS checked adult in charge of any group of children. This guideline applies to any Club tours, where an additional risk assessment will also be undertaken and require the approval of the safeguarding officer.

18. Any events held on the Club premises must comply with this Policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected.

19. The Club will ensure that any tours, overseas or domestic, undertaken by the Club must comply with the relevant RFU Regulations and Guidance relating to tours, ensuring an appropriate risk assessment is undertaken and signed off by the Safeguarding Officer.


Club Safeguarding Officer – S Costelloe

Club Chairman – N Williams

Key Contacts

The Club Safeguarding Officer is Shaun Costelloe 07542511254

The Club Youth Chairman is Jason Clarke 07896 590862

The Constituent Body Safeguarding Manager is Phil Hedley

Useful links - Click on any of the below:

RFU Safeguarding Policy

RFU Anti-Bullying Policy

Regulation 15

Regulation 21

Please remember

If a child has disclosed concerning information to you OR you have witnessed or had reported to you an incident or complaint involving the behaviour of an adult in relation to a child, which may be considered abuse or poor practice – please contact the Club Safeguarding Officer.


If the victim is in need of urgent medical treatment, please contact the emergency services.



Safeguarding Policy