OE's Mini Rugby - Foxbury Spring 2020 Festival - Sunday March 15

Sunday March 15 - 10.00 start

Coronavirus - RFU Guidelines
We are following Kent Rugby guidelines, which come via the RFU & in accordance with government advice.
We expect the festival to be played without interruption, although obviously we will follow all guidance given by the games governing bodies. 

Current government guidance .. Visiting sides please share with your teams

Anyone who has spent any time skiing or visiting the virus impacted areas in Italy over the last 2 weeks, or who had direct contact with someone who has, must not attend rugby for the next 14 days to ensure any potential virus is not passed on to the wider group. 

The full list of named travel areas & conditions that need to be considered before attending are on this link gov.uk-covid19-information-for-the-public

Any updates will be posted on this site & our social media sites
Twitter - @OEJuniorRugby
Instagram - #elthamiansyouth

Sunday 15th March sees the 10th Annual "Foxbury Spring Festival", at Eltham College

All local teams are attending and it's great to also welcome Vigo, Southwark Tigers, KCH Pirates, Cranbrook & New Ash Green – Mini Rugby is booming in Kent!

Note sent out to all teams attending...

10th OERFC ANNUAL FOXBURY SPRING FESTIVAL – SUNDAY, 15TH March 2020

On behalf of the entire Club we would like to extend a very warm welcome to the 10th OERFC Annual Foxbury Spring Festival and we look forward to being your hosts for the day!

Please carefully read and share the information contained herein with your coaches, parents, players and supporters as it contains detailed information with regards to directions, parking, festival timings on the day, general rules, how the day will be structured, plus details regarding facilities and refreshments available.

RFU Age Grade Rugby
We are running the festival in line with the RFU's Regulation 15 Age Grade Rugby. In keeping with the RFU’s Kid’s First ethos no scores will be formally recorded and we will be encouraging a free flowing game.

Opening Time
The site will be open to the public from 8.00 am and we encourage you to arrive as early as
possible as first matches will commence at 10:00 am sharp.

Venue
The festival will be played at:
Eltham College
Marathon Ground Grove Park Road Mottingham
SE9 4QF

Please note no dogs allowed. No drones please.

Car Parking

DO NOT PARK ON KERBS - VERY LIKELY TO PICK UP PARKING TICKETS IF YOU DO

Parking this year will be tight with limited space at Eltham College due to the wet ground conditions.

We will have some parking onsite at Eltham College for Gazebo carrying vehicles, referees and disabled access, and very early arrivals, but this space will be limited.

We have therefore allocated parking for all other guests on a best efforts basis as follows:

NO PARKING IN MOTTINGHAM LANE - TRAFFIC WARDENS ARE ACTIVE ON SUNDAY MORNINGS

Surrounding Roads
• Court Farm Road (SE9 4LA) - Bromley / Westcombe Park
• Dorset Road (SE9 4RA) – Southwark Tigers / New Ash Green / KCH Pirates
• Portland Road (SE9 4TR) – Sevenoaks / Old Alleynians
• Clarence Road (SE9 4SH) – Vigo / Cranbrook / Tunbridge Wells
• Avondale Road (SE9 4SN) – Old Colfeians / Gravesend

The roads are residential and all within 5 minutes walk of the grounds. Please do park considerately.

Please encourage your parents to car share or use public transport where possible to minimise number of cars on the day.

Please note:
There is absolutely no parking allowed at College Meadows on this day and any cars trying to will be turned away.

Entry Fees
Entry fees will be £5 per family, including the match day program. (Please could we encourage you to have the right amount of cash available on the day to speed up access to the Festival. A huge thankyou in advance!).

Event Timing
8:30 am - Club Registration Opens (at control tent)
9:30 am - Coaches and Referees briefing (at control tent)
10:00 am - Matches kick off
1.30 pm (approx.) - Event concludes

Team Registration
On the day each team must register at the control tent from 8.30 am onwards but in any event by 9.30 am at the absolute latest in order to receive their team packs. Please ensure each team brings with them their filled out registration form (attached with this email).

ALL PLAYERS MUST BE REGISTERED.
(If your team is delayed getting to the start of the Festival please do get your Coach / Manager to contact our Head of Festivals, Leigh Cotterill, on 0791 737 4277 to enable us to try and assist if possible).

Referees
Each team entered is obliged to supply a referee to help with the festival. If on the day that person cannot fulfil the role, it would be appreciated if you could make one of the OE’s Marshalls or the Control Tent aware immediately to enable us to make alternative arrangements.

First Aid
All teams are asked to provide a First Aider and appropriate first aid kit for the needs of their players.
Additional First Aid cover will be provided by fully qualified St John’s Ambulance Crew in the event of an emergency.

Food and Refreshments
Teas / coffees and soft drinks will be available from 8.00 am in the Pavilion.
The limited licensed bar will be open from midday onwards in the Pavillion.
In addition from 8.00 am, there will be a Coffee Van in the supplier village in the car park serving premium coffee, along with Carnivores BBQ which will serve fresh bacon rolls.
After breakfast service Carnivores will then offer the usual burgers and BBQ selections. Worth tasting, their food is fantastic!
There will be an Ice-Cream van on site. Cook and Mathews will have their usual sports stand on site too, selling all those must have rugby items!

Onsite Professional Photography
DE Photos have been appointed as the Professional Sports and Event Photographers for the event. They will have a stand on the day and will be offering for sale a wide range of high quality photographs taken by professional photographers.
All DE Photo Photographers and staff are DBS-checked and the company operates a strict “Child Protection Policy” and “Code of Ethics”.

Pre-Match Player Safety Checks
Please ensure that boot studs are in line with regulations and fingernails are trimmed before arrival. Please can all players avoid walking on concrete with their studs as this can sharpen studs and make them dangerous when playing. We encourage all players to change into their boots at pitch side please.

Lost Property & Lost Children
Lost property should be handed in to the Control Tent for collection.
Please ensure that younger guests are accompanied by an adult at all times. Lost children should be taken immediately to the Control Tent where an announcement will be made.

Security
Please ensure belongings are kept safe at all times. OE’s cannot accept responsibility for any losses incurred in our parking lot or within the grounds.

Tents/Gazebos
Teams may bring tents, gazebos, shelters etc, however please ensure that they are pitched at least 2 metres away from the edge of any pitch perimeter. Please ensure the gazebo and tent pegs are removed at the end of the Festival.

Litter
You will find a bin liner in each of your registration packs. Please collect up all your rubbish and help the club keep the site free of litter.

Toilets
The toilet facilities, including disabled toilets, are located in the Pavilion building and will be clearly marked.

Dogs
THESE ARE SCHOOL GROUNDS SO IMPORTANT TO NOTE THAT NO DOGS ALLOWED.

Spare Medals
If your team finds yourself with any spare medals leftover in your team packs, we would be most appreciative if you could return them as soon as you can to the control tent.

The Weather:
Let’s keep our fingers crossed that the weather is kind to us. If it is looking as though there may be any weather issues being forecast for the day, we will update you regularly the week before the Festival....but as it stands at present, all is well.

This just leaves us to wish you a wonderful festival. Have fun everyone! Yours in Rugby,

Leigh Cotterill - Event Organisor
Old Elthamians RFC, Minis Vice Chair & Head of Festivals
mobile: 0791 737 4277 / email: leighcotterill@hotmail.com

Updated 11:11 - 17 Mar 2020 by mathew watkins