Constitution
Constitution / Rules for Denbigh Town Football Club
1.Name
The Club shall be known as Denbigh Town Football Club (hereinafter referred to as the club).
2.Objects
The objects of the club shall be: -
(i)To promote the sport of Association Football,
(ii)To further the interests of the game of Football,
(iii)To organise such events as the members shall desire.
3.Affiliation
The club shall be affiliated to the Football Association of Wales.
4.Membership
Membership shall be open to all and the classes of membership shall be as following: -
4.1The Honorary officers, the members and the honorary members (the latter may be appointed at the discretion of the Executive committee at anytime).
4.2All paid up members of the Denbigh Town Football Supporters Club – subject to 4.7.
4.3All persons who are duly registered as players for Denbigh Town Football Club in whatever league(s) the teams are elected to.
4.4In accepting membership, a person agrees to abide by the Constitution of the Club and any byelaws and rulings of the Executive committee.
4.5Election of membership shall be by way of simple majority vote of the Management committee, whose decision shall be final.
4.6Members under the age of 19 years currently involved in full time education shall be considered as junior members with full playing and voting rights.
4.7Persons under the age of 17 years may apply for membership, but will have no power to vote at any meetings.
5.Membership Fees
If any membership fee is payable, the amount will be decided upon at each Annual General Meeting and may be categorised: - playing member, non playing member, junior playing member, junior non playing member, social member, senior citizen member – such fees to be payable to Honorary Treasury.
6.Officers
6.1The Honorary officers of the club shall be President, Vice President and all Executive officers.
6.2The Executive officers of the club shall be the Chairman, Vice Chairman, Secretary, and Treasurer.
6.3All Honorary officers of the club shall retire annually, but shall be eligible for re-election, which will take place at the Annual General Meeting.
6.4Any officer not wishing to stand for re-election should advise the honorary secretary, in writing of his/her intentions, at least one month before the date of the Annual General Meeting.
7.Management
7.1The management of the club shall be conducted by the Executive committee, which shall consist of all honorary officers of the club, plus those elected at the Annual General Meeting.
7.2Each individual member of the Executive committee shall be elected at the Annual General Meeting.
7.3If any member of the Executive committee shall be absent for three consecutive meetings (except through illness or other justifiable cause) or if he/she shall fail promptly and efficiently to perform the duties allocated to him/her by the Secretary, or other responsible officer of the club, or if he/she shall act in a manner which is considered to be prejudicial to the best interests of the Club, or shall commit or cause to be committed, any flagrant breach of the Club rules – then he/she may be deemed to have forfeited a place on the committee, and shall no longer be retained as an official of the Club. Apologies for absence at meetings must be in writing or by telephone to any committee member.
7.4The executive committee shall, by its election, have power to create and fill vacancies in its membership, and to create and fill any other office, which in its opinion is necessary.
7.5Meetings of the Executive committee shall be convened by the Honorary Secretary in consultation with the Chairman and/or Vice Chairman.
7.6The quorum necessary for the transaction of business for the Executive committee shall be at least five members present and eligible to vote.
7.7Every question at a meeting of the Executive committee shall be determined by a majority of the vote of members present, and voting – every member having one vote. In the event of equality of votes, the Chairman of the meeting will have a second or casting vote.
7.8The interpretation of the Constitution of the Club shall be vested in the Executive committee, who shall decide all questions relating to the Club, save those specified in, or involving an amendment of the Constitution.
7.9The Executive committee shall be responsible for considering any application for membership and shall decide if the application is to be accepted.
7.10The Executive committee shall be empowered to form byelaws, which shall be binding on all Club members.
7.11The Executive committee may employ professional officers at its discretion.
7.12The Executive committee may appoint sub-committees from within the Executive committee members to deal with any matter they think fit.
7.13All team Managers or their Assistants would be called to attend Executive committee meetings should the need arise
8.Finance
8.1The financial year of the club ends on the 31st May and an audited statement of account up to and including this date shall be presented at the Annual General Meeting of the Club.
8.2The funds of the Club shall be lodged at Barclays Bank, Hall Square, Denbigh and all cheques, drafts etc. shall be drawn on the Club’s accounts shall be signed by two of the following persons – Honorary Chairman, Honorary Secretary, Honorary Treasurer.
8.3In the event of the Club folding or ceasing to exist, either voluntarily or by compulsion – a properly audited and final statement of account shall be prepared and placed before a specially convened meeting when the members so present at that meeting and entitled to vote will decide upon the disposal of any accumulated or reserve funds.
8.4No individual Honorary officer member or member shall obtain any asset from the Club.
8.5No purchases exceeding £30.00, involving the Club funds, will be carried out by any member of the Club without prior consultation and authority of the Honorary Chairman, Honorary Treasurer and Honorary Secretary – this will be strictly adhered to.
9.Annual General Meeting
9.1The Annual General Meeting of the club shall be held on a suitable date after the financial year end when the annual report of the Executive committee and an audited statement of accounts made up to the 31st May shall be presented.
9.2Each team manager or his representative will present his annual report to the Annual General Meeting.
9.3At least 30 days notice of the date of the Annual General Meeting inviting nominations and resolutions and at least 14 days notice, specifying the date, place and hour together with the agenda – proposed amendments to the Constitution and nominations for the Honorary officers and the Executive members shall be given to all members, by the Honorary Secretary.
9.4Resolutions for the agenda, involving proposed changes in the Constitution must be received by the Honorary Secretary at least 21 days prior to the date of the Annual General Meeting. Such resolutions can only be accepted from those entitled to vote at the Annual General Meeting. No resolutions involving an amendment to the Constitution may be proposed or amended from the floor of the meeting.
9.5Nominations for the honorary officers and the individual Executive members must be received by the Secretary at least 21 days before the date of the Annual General Meeting. No nominations can be accepted from the floor of the meeting. Any position not filled at the Annual General Meeting shall be referred to the authority of the Executive committee.
9.6Election of a patron(s) will be decided upon at the Annual General Meeting.
9.7Nominations can only be accepted from persons eligible to vote at the Annual General Meeting.
9.8No other business may be transacted at an Annual General Meeting.
10.General Meetings
10.1General meetings will be convened at the discretion of the Executive committee.
10.2The voting at general meetings shall be that the honorary officers and members shall each have one vote. No person shall be permitted to vote in more than one capacity.
10.3The order of precedence of assuming the chair at a general meeting shall be the Chairman, Vice Chairman, in the event of none of these being present, the meeting shall elect a Chairman from those members present, the vote shall be taken by secret ballot.
10.4Normally, all matters shall be decided by a show of hand of those members present and eligible to vote except that at the request of any member present, the vote shall be taken by secret ballot.
10.5Approval of at least two thirds of those present and voting shall be required to carry any resolutions in respect of the Clubs Constitution. Other resolutions shall be decided by simple majority, and in the event of a tie, the chairman of the meeting shall have a second or casting vote.
10.6If a membership fee is payable (5.1) and any person has not paid his/her membership fee for the current year – he/she shall not be permitted to be present to vote at a general meeting of the Club, or to propose any resolution unless otherwise decided at the meeting.
10.7A special general meeting of the Club shall be convened on a resolution of the Executive committee, or within one month of receipt of the Honorary Secretary of a resolution signed by at least five members. At least 14 days notice of a special general meeting shall be given to all members – unless otherwise decided upon by the Executive committee. Only business for which the meeting was convened at a special meeting.
11.Discipline Matters
The Executive committee shall have the power to take appropriate disciplinary action against any member and shall have the authority to expel from the Club any member guilty of any conduct/actions deemed to be to the detriment of the Club.
12.Appeals
12.1There shall be the right of appeal to the Executive committee or an appeals committee set up by it to act on its behalf against any decision made by an officer of the club.
12.2This appeal shall be made to the Honorary Secretary within seven days of the decision being made known and shall be accompanied by a deposit of £10.00. This deposit shall be refunded if the appeal is upheld. Normally the appeal should be considered within 14 days of it being received by the secretary.
13.Trustees
13.1The Executive committee may appoint not less than two and no more than four individuals, or a trust corporation to be the Trustees of the Club (hereinafter called ‘The Trustees’) for the purpose of entering into legal engagements, holding securities, or any other purpose which the Executive committee may from time to time determine. In the case of a ‘Trust Corporation’ – the Executive committee may pay its fees either in accordance with the corporation’s scale of fees for the time being in force, or otherwise as may be agreed.
13.2Any Trustee may be removed by the Executive committee and any vacancies may be filled by it and upon every appointment or retirement of a Trustee – all such deeds and acts as the Executive committee may prescribe for the purpose of transferring the property of the Club to and vesting it in the Trustee shall be executed and done.
13.3Subject as may be directed by an order of a competent court, Trustees so appointed shall not act otherwise than upon a resolution of the Executive committee, but a copy of such resolutions certified by the Chairman and either Honorary Secretary or Honorary Treasurer, as being a true copy thereof, shall be sufficient authority to the Trustees, who shall not be responsible for any breach of trust occasioned or loss sustained by reason of their having acted on the authority of such a copy so authenticated as foresaid - no person who is appointed a Trustee can certify any resolutions passed by the Executive committee.
14.Constitution
14.1Addition to, alteration, recessions of the Constitution shall be submitted to the Honorary Secretary at least 21 days before the date of the Annual General Meeting, or together with a request for a special general meeting.
14.2In the event of any question or matter arising which is not provided for in the Constitution, such question shall be dealt with by the Executive committee, whose decision shall be final.
Amendment(s) proposed at the AGM OF 8th July 2004 were adopted.
SIGNEDSteve Redfern Jones
Secretary
I certify that the above rules were adopted at the Annual General Meeting of the
Denbigh Town Football Club on Thursday 8th July 2004.
SIGNEDClwyd Williams
Chairman
1.Name
The Club shall be known as Denbigh Town Football Club (hereinafter referred to as the club).
2.Objects
The objects of the club shall be: -
(i)To promote the sport of Association Football,
(ii)To further the interests of the game of Football,
(iii)To organise such events as the members shall desire.
3.Affiliation
The club shall be affiliated to the Football Association of Wales.
4.Membership
Membership shall be open to all and the classes of membership shall be as following: -
4.1The Honorary officers, the members and the honorary members (the latter may be appointed at the discretion of the Executive committee at anytime).
4.2All paid up members of the Denbigh Town Football Supporters Club – subject to 4.7.
4.3All persons who are duly registered as players for Denbigh Town Football Club in whatever league(s) the teams are elected to.
4.4In accepting membership, a person agrees to abide by the Constitution of the Club and any byelaws and rulings of the Executive committee.
4.5Election of membership shall be by way of simple majority vote of the Management committee, whose decision shall be final.
4.6Members under the age of 19 years currently involved in full time education shall be considered as junior members with full playing and voting rights.
4.7Persons under the age of 17 years may apply for membership, but will have no power to vote at any meetings.
5.Membership Fees
If any membership fee is payable, the amount will be decided upon at each Annual General Meeting and may be categorised: - playing member, non playing member, junior playing member, junior non playing member, social member, senior citizen member – such fees to be payable to Honorary Treasury.
6.Officers
6.1The Honorary officers of the club shall be President, Vice President and all Executive officers.
6.2The Executive officers of the club shall be the Chairman, Vice Chairman, Secretary, and Treasurer.
6.3All Honorary officers of the club shall retire annually, but shall be eligible for re-election, which will take place at the Annual General Meeting.
6.4Any officer not wishing to stand for re-election should advise the honorary secretary, in writing of his/her intentions, at least one month before the date of the Annual General Meeting.
7.Management
7.1The management of the club shall be conducted by the Executive committee, which shall consist of all honorary officers of the club, plus those elected at the Annual General Meeting.
7.2Each individual member of the Executive committee shall be elected at the Annual General Meeting.
7.3If any member of the Executive committee shall be absent for three consecutive meetings (except through illness or other justifiable cause) or if he/she shall fail promptly and efficiently to perform the duties allocated to him/her by the Secretary, or other responsible officer of the club, or if he/she shall act in a manner which is considered to be prejudicial to the best interests of the Club, or shall commit or cause to be committed, any flagrant breach of the Club rules – then he/she may be deemed to have forfeited a place on the committee, and shall no longer be retained as an official of the Club. Apologies for absence at meetings must be in writing or by telephone to any committee member.
7.4The executive committee shall, by its election, have power to create and fill vacancies in its membership, and to create and fill any other office, which in its opinion is necessary.
7.5Meetings of the Executive committee shall be convened by the Honorary Secretary in consultation with the Chairman and/or Vice Chairman.
7.6The quorum necessary for the transaction of business for the Executive committee shall be at least five members present and eligible to vote.
7.7Every question at a meeting of the Executive committee shall be determined by a majority of the vote of members present, and voting – every member having one vote. In the event of equality of votes, the Chairman of the meeting will have a second or casting vote.
7.8The interpretation of the Constitution of the Club shall be vested in the Executive committee, who shall decide all questions relating to the Club, save those specified in, or involving an amendment of the Constitution.
7.9The Executive committee shall be responsible for considering any application for membership and shall decide if the application is to be accepted.
7.10The Executive committee shall be empowered to form byelaws, which shall be binding on all Club members.
7.11The Executive committee may employ professional officers at its discretion.
7.12The Executive committee may appoint sub-committees from within the Executive committee members to deal with any matter they think fit.
7.13All team Managers or their Assistants would be called to attend Executive committee meetings should the need arise
8.Finance
8.1The financial year of the club ends on the 31st May and an audited statement of account up to and including this date shall be presented at the Annual General Meeting of the Club.
8.2The funds of the Club shall be lodged at Barclays Bank, Hall Square, Denbigh and all cheques, drafts etc. shall be drawn on the Club’s accounts shall be signed by two of the following persons – Honorary Chairman, Honorary Secretary, Honorary Treasurer.
8.3In the event of the Club folding or ceasing to exist, either voluntarily or by compulsion – a properly audited and final statement of account shall be prepared and placed before a specially convened meeting when the members so present at that meeting and entitled to vote will decide upon the disposal of any accumulated or reserve funds.
8.4No individual Honorary officer member or member shall obtain any asset from the Club.
8.5No purchases exceeding £30.00, involving the Club funds, will be carried out by any member of the Club without prior consultation and authority of the Honorary Chairman, Honorary Treasurer and Honorary Secretary – this will be strictly adhered to.
9.Annual General Meeting
9.1The Annual General Meeting of the club shall be held on a suitable date after the financial year end when the annual report of the Executive committee and an audited statement of accounts made up to the 31st May shall be presented.
9.2Each team manager or his representative will present his annual report to the Annual General Meeting.
9.3At least 30 days notice of the date of the Annual General Meeting inviting nominations and resolutions and at least 14 days notice, specifying the date, place and hour together with the agenda – proposed amendments to the Constitution and nominations for the Honorary officers and the Executive members shall be given to all members, by the Honorary Secretary.
9.4Resolutions for the agenda, involving proposed changes in the Constitution must be received by the Honorary Secretary at least 21 days prior to the date of the Annual General Meeting. Such resolutions can only be accepted from those entitled to vote at the Annual General Meeting. No resolutions involving an amendment to the Constitution may be proposed or amended from the floor of the meeting.
9.5Nominations for the honorary officers and the individual Executive members must be received by the Secretary at least 21 days before the date of the Annual General Meeting. No nominations can be accepted from the floor of the meeting. Any position not filled at the Annual General Meeting shall be referred to the authority of the Executive committee.
9.6Election of a patron(s) will be decided upon at the Annual General Meeting.
9.7Nominations can only be accepted from persons eligible to vote at the Annual General Meeting.
9.8No other business may be transacted at an Annual General Meeting.
10.General Meetings
10.1General meetings will be convened at the discretion of the Executive committee.
10.2The voting at general meetings shall be that the honorary officers and members shall each have one vote. No person shall be permitted to vote in more than one capacity.
10.3The order of precedence of assuming the chair at a general meeting shall be the Chairman, Vice Chairman, in the event of none of these being present, the meeting shall elect a Chairman from those members present, the vote shall be taken by secret ballot.
10.4Normally, all matters shall be decided by a show of hand of those members present and eligible to vote except that at the request of any member present, the vote shall be taken by secret ballot.
10.5Approval of at least two thirds of those present and voting shall be required to carry any resolutions in respect of the Clubs Constitution. Other resolutions shall be decided by simple majority, and in the event of a tie, the chairman of the meeting shall have a second or casting vote.
10.6If a membership fee is payable (5.1) and any person has not paid his/her membership fee for the current year – he/she shall not be permitted to be present to vote at a general meeting of the Club, or to propose any resolution unless otherwise decided at the meeting.
10.7A special general meeting of the Club shall be convened on a resolution of the Executive committee, or within one month of receipt of the Honorary Secretary of a resolution signed by at least five members. At least 14 days notice of a special general meeting shall be given to all members – unless otherwise decided upon by the Executive committee. Only business for which the meeting was convened at a special meeting.
11.Discipline Matters
The Executive committee shall have the power to take appropriate disciplinary action against any member and shall have the authority to expel from the Club any member guilty of any conduct/actions deemed to be to the detriment of the Club.
12.Appeals
12.1There shall be the right of appeal to the Executive committee or an appeals committee set up by it to act on its behalf against any decision made by an officer of the club.
12.2This appeal shall be made to the Honorary Secretary within seven days of the decision being made known and shall be accompanied by a deposit of £10.00. This deposit shall be refunded if the appeal is upheld. Normally the appeal should be considered within 14 days of it being received by the secretary.
13.Trustees
13.1The Executive committee may appoint not less than two and no more than four individuals, or a trust corporation to be the Trustees of the Club (hereinafter called ‘The Trustees’) for the purpose of entering into legal engagements, holding securities, or any other purpose which the Executive committee may from time to time determine. In the case of a ‘Trust Corporation’ – the Executive committee may pay its fees either in accordance with the corporation’s scale of fees for the time being in force, or otherwise as may be agreed.
13.2Any Trustee may be removed by the Executive committee and any vacancies may be filled by it and upon every appointment or retirement of a Trustee – all such deeds and acts as the Executive committee may prescribe for the purpose of transferring the property of the Club to and vesting it in the Trustee shall be executed and done.
13.3Subject as may be directed by an order of a competent court, Trustees so appointed shall not act otherwise than upon a resolution of the Executive committee, but a copy of such resolutions certified by the Chairman and either Honorary Secretary or Honorary Treasurer, as being a true copy thereof, shall be sufficient authority to the Trustees, who shall not be responsible for any breach of trust occasioned or loss sustained by reason of their having acted on the authority of such a copy so authenticated as foresaid - no person who is appointed a Trustee can certify any resolutions passed by the Executive committee.
14.Constitution
14.1Addition to, alteration, recessions of the Constitution shall be submitted to the Honorary Secretary at least 21 days before the date of the Annual General Meeting, or together with a request for a special general meeting.
14.2In the event of any question or matter arising which is not provided for in the Constitution, such question shall be dealt with by the Executive committee, whose decision shall be final.
Amendment(s) proposed at the AGM OF 8th July 2004 were adopted.
SIGNEDSteve Redfern Jones
Secretary
I certify that the above rules were adopted at the Annual General Meeting of the
Denbigh Town Football Club on Thursday 8th July 2004.
SIGNEDClwyd Williams
Chairman
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