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Abbots Bromley Cricket Club (hereinafter referred to as "the Club") is committed to protecting the privacy and personal data of its members, participants, volunteers, and stakeholders in accordance with the General Data Protection Regulation (GDPR). This policy outlines how the Club collects, uses, stores, and protects personal data to ensure compliance with GDPR requirements.
2. Data Protection Principles
The Club follows these key principles when handling personal data:
1. Lawfulness, Fairness, and Transparency: The Club collects, processes, and uses personal data in a lawful, fair, and transparent manner.
2. Purpose Limitation: Personal data is collected for specified, explicit, and legitimate purposes and is not used in a way that is incompatible with those
purposes.
3. Data Minimization: Personal data is adequate, relevant, and limited to what is necessary for the Club's operations.
4. Accuracy: Personal data is accurate and kept up to date. Inaccurate data is corrected or erased without delay.
5. Storage Limitation: Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected.
6. Integrity and Confidentiality: Personal data is processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful
processing and accidental loss or damage.
3. Data Collection and Processing
The Club collects personal data for the following purposes:
● Membership Management: Collecting and processing member information for
administration and communication.
● Events and Activities: Managing events, competitions, and other club activities.
● Safety and Welfare: Ensuring the safety and welfare of players, coaches, and
volunteers.
● Communication: Sending newsletters, updates, and other club-related information to members and stakeholders.
Personal data collected may include, but is not limited to:
● Names, addresses, email addresses, and phone numbers.
● Date of birth and gender.
● Emergency contact details.
● Medical information relevant to player safety.
● Payment and financial information (if applicable).
4. Lawful Basis for Processing
The Club processes personal data based on one or more of the following lawful bases:
● Consent: When explicit consent has been obtained from the data subject for specific purposes.
● Contract: When processing is necessary for the performance of a contract with the data subject.
● Legal Obligation: When processing is necessary to comply with a legal obligation.
● Legitimate Interest: When processing is necessary for the legitimate interests of the Club, provided these interests do not override the rights and freedoms of the
data subject.
5. Data Subject Rights
Data subjects have the following rights under GDPR:
● Right to Access: The right to request access to their personal data.
● Right to Rectification: The right to request corrections to inaccurate or incomplete data.
● Right to Erasure: The right to request deletion of personal data in certain circumstances.
● Right to Restrict Processing: The right to request restriction of data processing in certain circumstances.
● Right to Data Portability: The right to receive personal data in a structured, commonly used format.
● Right to Object: The right to object to the processing of personal data in certain circumstances.
● Right to Withdraw Consent: If processing is based on consent, the right to withdraw consent at any time.
To exercise any of these rights, data subjects can contact the Club's Data Protection
Officer at [Billy Stewart or Katherine Tracey.
6. Data Security
The Club takes appropriate technical and organizational measures to protect personal data from unauthorized access, loss, alteration, or disclosure. These measures include, but are not limited to:
● Restricted access to personal data to authorized personnel only.
● Use of secure storage systems and encryption where appropriate.
● Regular monitoring of security systems to detect and prevent data breaches.
7. Data Sharing and Transfers
The Club does not sell or share personal data with third parties for commercial purposes. However, personal data may be shared with:
● Club Volunteers and Coaches: For the purpose of organizing club activities and events.
● Service Providers: When necessary for services such as IT support or event organization.
● Authorities: When required by law or for safety and welfare purposes.
Any transfer of personal data to countries outside the European Economic Area (EEA) will comply with GDPR requirements, and adequate safeguards will be in place to
protect data subjects' rights.
8. Data Retention
The Club retains personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Once personal data is no longer required, it is securely destroyed or erased.
9. Complaints and Enforcement
If a data subject believes that their rights under GDPR have been violated, they can file a complaint with the Club's Data Protection Officer or with the Information
Commissioner's Office (ICO) in the UK. The Club will investigate all complaints promptly and take appropriate action.
Abbots Bromley Cricket Club (hereinafter referred to as "the Club") is committed to protecting the privacy and personal data of its members, participants, volunteers, and stakeholders in accordance with the General Data Protection Regulation (GDPR). This policy outlines how the Club collects, uses, stores, and protects personal data to ensure compliance with GDPR requirements.
2. Data Protection Principles
The Club follows these key principles when handling personal data:
1. Lawfulness, Fairness, and Transparency: The Club collects, processes, and uses personal data in a lawful, fair, and transparent manner.
2. Purpose Limitation: Personal data is collected for specified, explicit, and legitimate purposes and is not used in a way that is incompatible with those
purposes.
3. Data Minimization: Personal data is adequate, relevant, and limited to what is necessary for the Club's operations.
4. Accuracy: Personal data is accurate and kept up to date. Inaccurate data is corrected or erased without delay.
5. Storage Limitation: Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected.
6. Integrity and Confidentiality: Personal data is processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful
processing and accidental loss or damage.
3. Data Collection and Processing
The Club collects personal data for the following purposes:
● Membership Management: Collecting and processing member information for
administration and communication.
● Events and Activities: Managing events, competitions, and other club activities.
● Safety and Welfare: Ensuring the safety and welfare of players, coaches, and
volunteers.
● Communication: Sending newsletters, updates, and other club-related information to members and stakeholders.
Personal data collected may include, but is not limited to:
● Names, addresses, email addresses, and phone numbers.
● Date of birth and gender.
● Emergency contact details.
● Medical information relevant to player safety.
● Payment and financial information (if applicable).
4. Lawful Basis for Processing
The Club processes personal data based on one or more of the following lawful bases:
● Consent: When explicit consent has been obtained from the data subject for specific purposes.
● Contract: When processing is necessary for the performance of a contract with the data subject.
● Legal Obligation: When processing is necessary to comply with a legal obligation.
● Legitimate Interest: When processing is necessary for the legitimate interests of the Club, provided these interests do not override the rights and freedoms of the
data subject.
5. Data Subject Rights
Data subjects have the following rights under GDPR:
● Right to Access: The right to request access to their personal data.
● Right to Rectification: The right to request corrections to inaccurate or incomplete data.
● Right to Erasure: The right to request deletion of personal data in certain circumstances.
● Right to Restrict Processing: The right to request restriction of data processing in certain circumstances.
● Right to Data Portability: The right to receive personal data in a structured, commonly used format.
● Right to Object: The right to object to the processing of personal data in certain circumstances.
● Right to Withdraw Consent: If processing is based on consent, the right to withdraw consent at any time.
To exercise any of these rights, data subjects can contact the Club's Data Protection
Officer at [Billy Stewart or Katherine Tracey.
6. Data Security
The Club takes appropriate technical and organizational measures to protect personal data from unauthorized access, loss, alteration, or disclosure. These measures include, but are not limited to:
● Restricted access to personal data to authorized personnel only.
● Use of secure storage systems and encryption where appropriate.
● Regular monitoring of security systems to detect and prevent data breaches.
7. Data Sharing and Transfers
The Club does not sell or share personal data with third parties for commercial purposes. However, personal data may be shared with:
● Club Volunteers and Coaches: For the purpose of organizing club activities and events.
● Service Providers: When necessary for services such as IT support or event organization.
● Authorities: When required by law or for safety and welfare purposes.
Any transfer of personal data to countries outside the European Economic Area (EEA) will comply with GDPR requirements, and adequate safeguards will be in place to
protect data subjects' rights.
8. Data Retention
The Club retains personal data only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Once personal data is no longer required, it is securely destroyed or erased.
9. Complaints and Enforcement
If a data subject believes that their rights under GDPR have been violated, they can file a complaint with the Club's Data Protection Officer or with the Information
Commissioner's Office (ICO) in the UK. The Club will investigate all complaints promptly and take appropriate action.
Introduction
We collect certain information or data about you when you use the website. This includes:
- Your IP address and details of which version of web browser you used
- Your email address if you send an email
- Information on how you use the site, using cookies and page tagging techniques to help us improve the website
- With this information, we can improve the website by monitoring how it used. We can’t personally identify you using the data.
What information do we collect?
We collect information from you when you register on our site, place an order, subscribe to our newsletter, respond to a survey or fill out a form.
When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address or phone number as well as required medical and emergency contact information. You may, however, visit our site anonymously but will be unable to access all information.
What do we use your information for?
Any of the information we collect from you may be used in one of the following ways:
- To personalize your experience (your information helps us to better respond to your individual needs)
- To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
- To send periodic emails
- The email address you provide may be used to send you information, respond to inquiries, and / or other requests or questions
Do we disclose any information to outside parties
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
Third Party Links
Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites
Online Privacy Policy Only
This online privacy policy applies only to information collected through our website and not to information collected offline.
Your Consent
By using our site, you consent to our privacy policy.
Cookies
What are cookies?
A cookie is a small text file that is stored on your computer or mobile device when you visit a website. We use them to:
Remember your preferences
Measure how you use the website so it can be changed and improved
Cookies used by this website
Google Analytics
We use this software to collect information about how you use the website. We do this to help make sure the site is meeting the needs of the users and to help us make improvements.
Google Analytics stores information about:
The pages you visit
How long you spend on each page
What you click on while you are visiting the site
We don’t collect or store your personal information (e.g. your name or address) so this information can’t be used to identify who you are.
Third party cookies
These are set by someone other than the owner of the website you are visiting. We do not have control over third party cookies. On some pages of our website, other organisations may also set their own anonymous cookies. They do this to track the success of their application, or to customise the application for you. Examples of this are when you use social-media sharing button (e.g. Facebook), the social network that has created the button may record that you have done this.
Session cookies
These are stored while you are browsing the website and are deleted from your device when you close your browser e.g. Chrome, Internet Explorer or Safari.
Persistent cookies
These are saved on your computer and are used when we need to know who you are for more than one browsing session. For example, we may use them to remember your preferences for the next time you visit the website
How to disable cookies
It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website. However, this may affect your experience and the functionality when using the website. All modern browsers allow you to change your cookie settings and you can usually find these settings in the ‘options’ or ‘preferences’ menu of your browser.