Routine Information Collection
All web servers track basic information about their visitors. This information includes, but is not limited to, IP addresses, browser details, timestamps and referring pages. None of this information can personally identify specific visitors to this site. The information is tracked for routine administration and maintenance purposes, and lets us know what pages and information are useful and helpful to visitors.

Cookies and Web Beacons
Where necessary, this site uses cookies to store information about a visitor's preferences and history in order to better serve the visitor and/or present the visitor with customized content. You can make changes to which cookies we store here.

Advertising partners and other third parties may also use cookies, scripts and/or web beacons to track visitors to our site in order to display advertisements and other useful information. Such tracking is done directly by the third parties through their own servers and is subject to their own privacy policies.

Special Note About Google Advertising
Any advertisements served by Google, Inc., and affiliated companies may be controlled using cookies. These cookies allow Google to display ads based on your visits to this site and other sites that use Google advertising services. Learn how to opt out of Google's cookie usage. As mentioned above, any tracking done by Google through cookies and other mechanisms is subject to Google's own privacy policies.

About Google advertising: What is the DoubleClick DART cookie? The DoubleClick DART cookie is used by Google in the ads served on publisher websites displaying AdSense for content ads. When users visit an AdSense publisher's website and either view or click on an ad, a cookie may be dropped on that end user's browser. The data gathered from these cookies will be used to help AdSense publishers better serve and manage the ads on their site(s) and across the web. Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy.

Contact Information
Concerns or questions about this privacy policy can be directed to us by email for further clarification.

Last review of this document: April 2022 (DB)

Data policy

GDPR Privacy Statement
This is the privacy statement ofAFC Caddington.

Types of personal information we collect
We may collect, use and store different types of personal information about you, which we have grouped together as follows:

Types of personal information: Description

Identity data: ID information including your name, title and date of birth.

Contact data: Home address, e-mail address and telephone number

Financial data: Payment card details

Transactional data: Details of payments to and from you and other details about services you purchase from us

Communications data: Information contained in letters, emails and other forms of electronic communications and conversations between us

Social relationships data: Details about your family, friends and other relationships

Marketing data: Details about your preferences in receiving marketing communications from us and our partners

Consents data: Any permissions, consents or preferences that you give us

Usage data: Information about how you use our website, products and services

Special category data:
Some types of personal information are defined as special. We will only collect and use these types of information where we need to and if the law allows us to:

Racial or ethnic origin
Political opinions, religious or philosophical beliefs
Trade union membership
Genetic or bio-metric data used for ID purposes
Sexual orientation
Criminal convictions data
Pictures and/or video recordings.
What we use your personal information for
We collect and use personal information to:

Deliver and improve our services, as set out in contacts and agreements with you.
Properly manage our business in an effective manner.
Contact you by post, email or telephone to respond to your queries and provide you with information that you request of us
Understand your needs and how they may best be met.
Send marketing communications to you.
Manage events, to promote our business and its services.
Manage your marketing preferences and keep our records up to date.
Administer our website and internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
Improve our services and website and ensure that content is presented in the most effective manner for you and your device.
Process financial transactions, e.g. payments for services we provide to you, or refunds due to you.
Perform corporate activities such as the sale, merger or reorganisation of our business.
Prevent and detect crime, fraud or corruption and protect our rights and interests.
Meet our legal responsibilities to the police and other law enforcement agencies and government bodies.
We may take pictures of you or your team before/during/after our matches and/or attending one of our events, which we will publish publicly to our website and/or social media channels.
The lawful basis for processing your personal information depends on the type of information and the context in which you provide it. We rely on one or more of the following lawful grounds for processing your personal information:

Consent: Where you have agreed to us processing your information for a specific reason (e.g. you have consented to receive marketing materials from us)

Soft opt-in: Where we have an existing relationship that allows us to send electronic marketing communications to you on an opt-out basis

Contract: The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you

Legal obligation: The processing is necessary for compliance with a legal obligation we have such as keeping records for compliance with our obligations

Legitimate interests: The processing is necessary for our legitimate interests, such as:

To provide our services or information to you or any organisation you work for.
To prevent and detect theft, fraud and other criminal activity.
To protect our business interests.
To manage our business (including business planning and promotion).
To investigate complaints.
To evaluate, develop or improve our services or products; or
To keep you or our clients informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so.
To the extent that we process any special categories of data relating to you for any of the purposes outlined above, we will do so because:

You have given us your explicit consent to process that data.
We are required by law to process that data.
The processing is necessary to carry out our obligations under employment, social security or social protection law.
The processing is necessary for the establishment, exercise or defence of legal claims; or
You have made the data manifestly public.
Where we collect your personal information from.
We may collect personal information about you from the following sources:
From you directly e.g. contact details provided by phone, email or when you create an account with us.

From your use of our services: e.g. your IP address, location, domain name, browser type, device ID, dates and times you access our services, number of website visits, navigation history within, to and from the site.

From third parties: e.g. Publicly available resources such as Companies House, internet social network sites such as LinkedIn, market researchers, marketing companies and events companies, analytics providers such as Google Analytics.

Website users may upload a picture of themselves to their profile page which we will use on our website (player’s page or any other pages including social media channels). This picture will be available to many teams/users to view and we will keep in our system permanently unless the user removes it themselves or by direct request to London Football.

Who we share your information with
We may share your personal information with the following third parties:

Service providers, including providers of document analysis tools used by us in the course of providing our products and services.
Commercial partners of ours, where you have opted in to receiving marketing information from them.
The police and other law enforcement agencies and HMRC and other government bodies where we have a legal or regulatory obligation to do so.
Debt recovery agencies, to recover overdue amounts due to us.
Potential or actual purchasers of any part of our business or assets, or other third parties in the context of a possible transfer or restructuring of our business.
Automated decisions
We do not take any decisions about you based solely on automated processing (i.e. without human involvement) which have a legal or similarly significant effect on you.

If you choose not to give your personal information
If you choose not to give your personal information, it may delay or prohibit us from meeting our obligations or lead to us cancelling the service you have with us.

How long we keep your personal information
If you have previously opted in to receive communications from us, or are an active player, we will continue to hold your personal information. You may, at any time, exercise your right to stop receiving marketing and promotional information from us by unsubscribing or by contacting us at the email address provided below. At that point, we will delete your personal information from our central communication database and only contact you on matters concerning your live services.

Using our website
Our website may contain links that make it easy for you to visit other websites. If you use such links to leave the website and visit a website operated by a third party, we are not responsible for the protection and privacy of any personal information which you provide while visiting such websites. You should exercise caution and look at the privacy statement applicable to the website in question.

Cookies
We use Cookies, which are small amounts of data on your computer, revealed to us when you use our website. We use Cookies only to make it easier to identify you when you use our website, not to collect additional information about you. You can configure your web browser so as not to accept Cookies, although this may hinder the functionality of our website.

Your rights
Under data protection law you have the following rights in respect of the personal data about you that we process:

Access to your information: You have the right to request a copy of the personal information about you that we hold.

Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information: You have the right to ask us to delete personal information about you where:

You consider that we no longer require the information for the purposes for which it was obtained.
We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below.
You have validly objected to our use of your personal information – see Objecting to how we may use your information below.
Our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we use your information: You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest or pursuant to the legitimate interests of us or a third party then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Restricting how we use your information: In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where this is no longer a basis for using your personal information but you don't want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Transfer: If we process personal information that you provide to us on the basis of consent or because it is necessary for the performance of a contract to which you are party, and in either case that processing is carried out by automated means, then you have the right to have that personal information transmitted to you in a machine readable format. Where technically feasible, you also have the right to have that personal information transmitted directly to another controller.

Withdrawing consent using your information: Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given. Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
We do not sell user data to third party organisations. If the company and/or web site is sold to a third party, your data will be transferred to the new organisation.

Changes to our privacy statement We keep this privacy statement under regular review and will place any updates on this website.
This privacy statement was last updated on April 21st, 2022.

Contact information and further advice If you have any questions about this privacy statement or how we handle your personal information please contact us Contact Us

Complaints We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the regulator in your jurisdiction:

For customers in the UK, please contact the Information Commissioner's Office:

Terms and Conditions

Constitution

1. NAME
The Club shall be called AFC Caddington.
2. OBJECTIVES
AFC Caddington , hereafter known as “The Club” is a MEMBERS Club, all profits of which are used for the benefit of the Club but not for distribution to Club members.
The objectives of the Club are to promote physical health and well-being through provision of facilities, promoting the game of Football and arranging matches and social activities for its members meeting the Club’s Code of Conduct.
The Club is constituted as a Members Club.
Words importing the masculine gender shall include the feminine gender, and words importing the singular number include the plural and vice versa.
3. MANAGEMENT
The affairs of the Club shall be run in accordance with the AFC Caddington constitution.
4. DATA PROTECTION
The club shall be fully compliant with the Data Protection Act 2018 and ensure the 8 DPA principles are applied.
5. STATUS OF RULES
These Rules (the “Club Rules”) form a binding agreement between each member and the Club.
6. RULES AND REGULATIONS
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours
to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulation of AFC Caddington; and the Football Competitions in which the Club participates, for the time being in force.
(b) The Club will abide by Equal Opportunities and Anti-Discrimination Policy legislation.
7. CLUB MEMBERSHIP
(a) All players must be registered members of the Club
(b) The subscription year runs from 1st July to 30th June.
(c) The members of the Club are those persons listed in the register of members (the “Membership Register”), which shall
be maintained by the Club Secretary.
(d) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club Secretary. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and
equality legislation, which is in place from time to time.
An appeal against refusal may be made to the Club Committee.
Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(e) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(f) A full register of club members will be held by the club.
(g) Members shall provide name, address, contact number, email (if available), and proof of date of birth.
(h) The Committee shall have the power to terminate or suspend the membership of any Member or player, or to exclude any
Member or player whom it considers guilty of a breach of these Rules; including misconduct; offensive behaviour to any other Member, whether on the club’s premises or elsewhere.
(i) Members and players must always adhere to the Club’s Code of Conduct.
(j) Members and players shall comply with the Club’s Rules and Regulations for Sessions and Matches on Club venues.
(k) Members representing the Club shall abide by the rules of the relevant competition.
8. ANNUAL MEMBERSHIP FEE AND CHARGES
(a) An annual fee payable by each member and player will be inline with the CRA membership rules.
(b) Annual Membership Subscriptions at the given rates are payable to the Treasurer by 30th June. Subscription rates will be reviewed annually, and charges proposed for the ensuing year shall be approved by the Annual General Meeting.
(c) Any member or player not paying by 1st August will not be entitled to benefits of membership until he/she has paid. If he/she has not paid by 31st August, he/she shall cease to be a member.
(d) Annual Membership Subscription enables full members to access (subject to payment for training sessions, matches, events, etc.):
· Playing in club matches and be considered for selection for matches and tournaments.
· Participate in all club activities.
· Represent the club at matches.
(e) Costs of the training sessions, matches, events, etc. will be covered by the club.
9. RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee
of his/her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the Club Committee.
(c) A member who resigns or is expelled shall not be entitled to claim any or have any share of, any of the income and assets of the Club (the “Club Property”).
10. CLUB COMMITTEE
(a) The Club Committee shall consist of a minimum of the following Club Officers: Chairperson, Treasurer, Club Secretary, Players representative, Social Secretary, Session location liaison rep, Training Session representative.
All elected at an Annual General Meeting (“AGM”). Other proposed posts include those with responsibility for HSE/risk management, affiliations and fundraising.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next AGM unless otherwise
resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two (2) positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall
be made by a simple majority of those attending the Club Committee meeting, unless pre-agreed by the committee. The Chairperson of
the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the agreed Committee member in their absence; the quorum for the transaction of the business of the Club Committee shall be three (3).
(c) Decisions of the Club Committee shall be entered into the Minute File of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’
notice to all members of the Club Committee. The Club Committee shall hold not less than four (4) meetings per year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between
AGMs shall be filled by a member proposed by one (1) and seconded by another one (1) of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.
(f) The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
11. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) elect members of the Club Committee; and
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
(c) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary
of a requisition in writing, signed by not less than five members; stating the purposes for which the Meeting is required, and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known email address written notice of the date of a General Meeting
(whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting shall be 12.
(f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present
shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall record the Minutes of General Meetings
and place them into the Minute File of the Club.
12. CLUB TEAMS
The appointed members responsible each teams League squad shall be responsible for managing the conduct and affairs of the team on behalf of the Club Committee.
13. CLUB FINANCES
(a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories
shall be the Club Chairperson, the Club Treasurer and one other Committee member. No sum shall be drawn or paid from the Club Account except by authorisation given by two of the three designated signatories, recorded by email (including copy to the Treasurer when not a signatory) and stored in the Minutes File. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Club Property shall be applied only in furtherance of the objectives of the Club. The distribution of profits or proceedings arising from the sale of Club Property to members is prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(e) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts to disclose, with reasonable
accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six (6) years.
(g) The Club shall prepare an annual “Financial Statement”. The Financial Statement shall be verified by an independent, appropriately qualified person and shall be approved by members at a General Meeting.
(h) The Club Property (under the Club’s Asset Register), other than the Club Account, shall be vested in not less than two (2) and not more than four (4) custodians, one of whom shall be the Treasurer (the “Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee, and entry in the Minute File shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation, a Custodian shall execute a Conveyance (with reference to the Club Asset Register)
to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(o) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
14. GENERAL AFFAIRS
Members or Guests leaving unattended vehicles, clothing or other property at the Club do so at their own risk. The Club shall not be liable for any loss, damage or injury.
15. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by the majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for
the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, or an appropriate community-based organisation.