Desborough Town Football Club (“DTFC”, “we”, “us” or “our”) respects your privacy and is committed to protecting the personal information that we collect and use.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact the Club, participate in Club activities, play for or support DTFC, or otherwise interact with us.

We aim to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection legislation.

1. Who we are

For the purposes of data protection legislation, Desborough Town Football Club is the organisation responsible for the personal information covered by this Privacy Policy.

If you have any questions about how your personal information is handled, or wish to exercise any of your data protection rights, please contact the Club through the contact details published on our website.

2. Personal information we may collect

Depending on how you interact with DTFC, we may collect some or all of the following information:

Website visitors and supporters
Name
Email address
Telephone number
Information provided through contact or enquiry forms
Information contained in messages sent to the Club
Website usage information, including IP address, browser type and device information
Cookie and similar technology information
Players and participants

Where you or your child participates in football activities organised by DTFC, we may collect information such as:

Name
Date of birth
Address
Contact details
Emergency contact details
Parent or guardian details
Team and playing information
Registration information
Information required for football governing body registration
Relevant safeguarding information
Consent information
Photographs and video recordings where applicable
Parents and guardians

Where a player is under 18, we may collect:

Parent or guardian name
Contact details
Relationship to the child
Emergency contact information
Relevant consent or communication preferences
Volunteers, coaches and committee members

We may collect:

Name
Contact details
Role within the Club
Qualifications and certifications
Training records
DBS or safeguarding information where applicable
Information required by football governing bodies or other relevant organisations

We will only collect information that is reasonably necessary for the relevant purpose.

3. How we collect your information

We may collect personal information:

Directly from you;
From a parent or guardian;
When you register as a player, member, volunteer or coach;
When you contact the Club;
When you complete an online form;
When you purchase tickets, merchandise or other Club-related products or services;
Through Club events and activities;
Through football governing bodies or authorised football administration systems where applicable;
Through our website and its associated technologies;
From other organisations where this is lawful and necessary for Club activities.

We will not deliberately collect personal information from children where this is unnecessary.

4. How we use personal information

We may use personal information for purposes including:

Administering the Club;
Registering and managing players and teams;
Communicating with players, parents, guardians, coaches, volunteers, members and supporters;
Organising fixtures, training sessions, tournaments and events;
Managing Club facilities;
Managing safeguarding and welfare;
Maintaining appropriate health and safety arrangements;
Communicating fixture changes, cancellations and other important information;
Processing enquiries;
Managing Club memberships and subscriptions;
Administering payments;
Complying with football governing body requirements;
Complying with legal and regulatory obligations;
Maintaining appropriate Club records;
Protecting Club property and the safety of people at Club facilities;
Promoting the Club and its activities;
Taking and publishing photographs or video where appropriate consent or another lawful basis exists;
Improving our website and communications;
Preventing fraud, misuse or other unlawful activity.
5. Our legal bases for processing information

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending on the circumstances, DTFC may rely on one or more of the following:

Consent

We may ask for your consent before using personal information for particular purposes, such as certain photographs, promotional communications or optional marketing.

Where processing is based on consent, you may withdraw that consent at any time.

Contract

We may need to process information to provide services, administer registrations or fulfil an agreement with you.

Legal obligation

We may process information where necessary to comply with a legal or regulatory requirement.

Legitimate interests

We may process information where it is reasonably necessary for the legitimate interests of the Club, provided that those interests are not overridden by your rights and freedoms.

Examples may include administering Club activities, communicating with members and supporters, maintaining records, and protecting Club facilities.

Vital interests

In limited circumstances, information may be processed where this is necessary to protect someone's vital interests, such as in an emergency.

6. Children's information

DTFC is a community football club and may process information relating to children and young people participating in football activities.

We take children's privacy and safeguarding seriously.

Where appropriate, we will obtain information and consent from a parent or guardian and will only collect and use information that is reasonably necessary for the relevant Club activity.

We will not use children's personal information for unrelated purposes.

Photographs or video of children will only be used in accordance with the Club's applicable photography, safeguarding and consent arrangements.

Parents and guardians may contact the Club if they have questions or concerns regarding the use of their child's personal information.

7. Photographs and video

Football matches, training sessions, events and other Club activities may be photographed or recorded.

Images or video may be used for legitimate Club purposes, including:

Club websites;
Social media;
Match reports;
Programmes and publications;
Promotional material;
News and publicity about Club activities.

Where consent is required, the Club will seek appropriate consent before using images.

If you have concerns about a particular photograph or video, please contact the Club so that the matter can be considered.

The Club will take particular care when dealing with images of children and will follow applicable safeguarding requirements.

8. Safeguarding information

DTFC may need to process personal information for safeguarding and welfare purposes.

This may include information relating to safeguarding concerns, incidents, welfare matters, disciplinary matters, or information provided by parents, guardians, players, coaches, volunteers or relevant authorities.

Where sensitive or special category information is processed, we will ensure that an appropriate legal basis and additional condition under data protection law applies.

Safeguarding information will only be accessed by people who have a legitimate need to receive it and will be handled appropriately and confidentially.

9. Sharing personal information

We may share personal information where this is necessary and lawful.

Depending on the circumstances, this may include sharing information with:

Football governing bodies and affiliated leagues;
Relevant competition organisers;
Referees and match officials where appropriate;
Safeguarding or welfare organisations;
Coaches and authorised Club officials;
Medical or emergency services where necessary;
Professional advisers and service providers;
Payment providers;
Website, hosting and IT service providers;
Local authorities or other public bodies where legally required;
Police or other law-enforcement authorities where legally required or appropriate.

We will not sell your personal information to third parties.

Where we use third-party service providers to process personal information on our behalf, we will take appropriate steps to ensure that they handle information in accordance with applicable data protection requirements.

10. CCTV and security

DTFC may operate CCTV or other security systems at Club premises.

CCTV may be used for purposes including:

Protecting players, staff, volunteers, members and visitors;
Preventing and investigating crime;
Protecting Club property;
Supporting health and safety;
Investigating incidents;
Supporting safeguarding where appropriate.

CCTV footage will only be accessed and disclosed where there is a legitimate reason to do so.

Further information about the Club's CCTV arrangements may be available through the Club's separate CCTV policy.

11. Website cookies

Our website may use cookies and similar technologies.

Cookies are small text files stored on your device which can help websites function correctly and understand how visitors use them.

We may use:

Essential cookies required for the website to operate;
Functional cookies;
Analytics cookies;
Other cookies or technologies provided by third-party services incorporated into the website.

Where required by law, we will ask for your consent before placing non-essential cookies on your device.

You can manage or disable cookies through your browser settings and, where applicable, through the cookie controls provided on our website.

12. Social media

DTFC may operate or maintain accounts on social media platforms.

When you interact with the Club through a social media platform, that platform may also process your personal information under its own privacy policy.

We are not responsible for the privacy practices of third-party social media platforms.

We encourage you to review the privacy settings and policies of the relevant platform.

13. How long we keep personal information

We will not keep personal information for longer than is reasonably necessary for the purpose for which it was collected, unless we are required to retain it for longer by law or for legitimate Club purposes.

Different types of information may be retained for different periods.

For example, player registration, safeguarding, financial and legal records may need to be retained for longer than general correspondence.

When information is no longer required, we will take reasonable steps to securely delete or dispose of it.

14. Keeping your information secure

We take reasonable and appropriate technical and organisational measures to protect personal information against:

Unauthorised access;
Accidental loss;
Destruction;
Misuse;
Alteration;
Unauthorised disclosure.

Access to personal information will be restricted to people who reasonably need it for their Club responsibilities.

However, no electronic storage or transmission system can be guaranteed to be completely secure.

15. Your data protection rights

Subject to certain legal conditions and exemptions, you may have the right to:

Ask for a copy of the personal information we hold about you;
Ask us to correct inaccurate or incomplete information;
Ask us to delete personal information where there is no lawful reason for us to continue processing it;
Ask us to restrict how we use your information;
Object to certain processing;
Withdraw consent where processing is based on consent;
Request that certain information be provided to you in a portable format.

If you wish to exercise any of these rights, please contact the Club.

We may need to verify your identity before responding to a request.

16. Complaints

If you have a concern about how DTFC has handled your personal information, please contact the Club in the first instance so that we can investigate and attempt to resolve the issue.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent supervisory authority for data protection.

Information about making a complaint can be found on the ICO's website.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, Club activities, technology or the way we process personal information.

The latest version will be published on the DTFC website with the date of the most recent update.

18. Contact us

If you have any questions about this Privacy Policy, wish to exercise your data protection rights, or have a concern about the way DTFC handles personal information, please contact the Club using the contact details provided on our website.

Desborough Town Football Club
VPK Stadium
Desborough
Northamptonshire
United Kingdom