Policies
Great & Little Tew CC - Privacy and cookies policy
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and customers.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and customers in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not always necessary for using our website, we will ask you to consent to our use of cookies when you first visit our website.
1.4 Our opt-in mailing services incorporate privacy controls which affect how we will process your personal data. By using the privacy controls, you can unsubscribe and/ or specify whether you would like to receive direct marketing communications. You can access the privacy controls via links in the footer of all our mailings.
1.5 In this policy, "we", "us" and "our" refer to Great & Little Tew CC. For more information about us, see Section 19.
2. How we use your personal data
2.1 In this Section 2 we have set out:
(a) the general categories of personal data that we may process;
(b) [in the case of personal data that you believe we did not obtain directly from you, the likely source and specific categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
2.2 We may process data about your use of our website and services ("usage data"). The usage data may include [your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system which is Google Analytics in the most part. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.3 We may process your account data ("account data").[ The account data may include your name and email address if provided to us. The source of the account data may be you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.4 We may process your information included in your personal profile on our website ("profile data"). The profile data may include if provided by you; your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.5 We may process your personal data that are provided in the course of the use of our services ("service data"). The service data may include pre-populated Hubspot Data. The source of the service data is you or your employer. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.6 We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.7 We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.8 We may process information relating to our customer relationships, including customer contact information ("customer relationship data"). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.9 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.10 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.11 We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include [the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed [for the purposes of communicating with you and record-keeping. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.12 We may process information gathered over time within our CRM system Pitchero. This data may include emails, notes of conversations and our relationship with you as a member. The source of this data is per our interactions with you recorded by our club on Pitchero. This data may be processed for internal purposes only. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Pitchero or their other third parties.
2.13 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely [the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.14 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.15 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or] in order to protect your vital interests or the vital interests of another natural person.
2.16 Please do not supply any other person's personal data to us, unless we prompt you to do so.
3. Automated decision-making
3.1 We may use your personal data for the purposes of automated decision-making in relation to providing you with relevant information or notices of changes to our terms of business or privacy policy.
3.2 This automated decision-making may involve infrequent communications even if you have opted out of our mailing list, but not formally requested for your information to be deleted from all our systems.
3.3 The significance and possible consequences of this automated decision-making are communications you believed you had opted out of but may receive because your records are still stored in our systems.
4. Providing your personal data to others
4.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy. Information about our group of companies can be found on our website.
4.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.3 We may disclose personal information to our suppliers or subcontractors identified on our website or available on request insofar as reasonably necessary for say delivery of purchases, fulfilling a provision of services involving third party suppliers or in other mutually agreed circumstances.
4.4 Financial transactions relating to our website and services are OR may be handled by our payment services providers, including but not limited to PayPal. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices on their websites.
4.5 We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose of enabling them to contact you so that they can offer, market and sell to you, relevant goods and/or services. Each such third party will act as a data controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party's use of your personal data.
4.6 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
5. International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
5.2 We and our other group companies have offices and facilities in the UK and some partners overseas. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained online OR the use of binding corporate rules, a copy of which you can also obtain online.
5.3 The hosting facilities for our website are situated in the United States. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to the United States will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which you can obtain online.
5.4 Some of our potential suppliers and partners are situated in non EU countries. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained online.
5.5 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
6. Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a) Your name, email address and any volunteered interaction information, emails etc. will be retained for a minimum period of a year following the date you opted in, and for a maximum indefinite period unless requested otherwise.
(b) We use third party systems for our mailing lists and CRM (Customer Relationship Management) management including but not always limited to Mailchimp, MyEmma and Hubspot. We do not retain your information on our hosted platform but within those providers.
6.4 In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
(a) the period of retention of will be determined based on your opted-in permissions and until you formally request us to remove you from all our systems.
(b) Information hosted on third party services are subject to their retention policies which can be provided on request. Should we request deletion of your information, we do not accept liability for their retaining your data thereafter.
6.5 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. Security of personal data
7.1 We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
7.2 We will store all your personal data on secure servers, personal computers and mobile devices, and in secure manual record-keeping systems and only use third party providers who promise the same.
7.3 The following personal data will be stored by our providers in encrypted form: your name, contact information, password(s) and cardholder data.
7.4 Data relating to your enquiries and financial transactions that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.
7.5 You acknowledge that the transmission of unencrypted or inadequately encrypted data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
7.6 You should ensure that your password is not susceptible to being guessed, whether by a person or a computer program. You are responsible for keeping the password you use for accessing our website confidential and we will not ask you for your password (except when you log in to our website).
8. Amendments
8.1 We may update this policy from time to time by publishing a new version on our website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
8.3 We may OR will notify you of changes OR significant changes to this policy by email or through the private messaging system on our website.
9. Your rights
9.1 In this Section 9, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
9.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
9.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
9.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
9.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed]. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
9.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
9.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
9.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
9.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
9.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
9.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
9.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
9.13 You may exercise any of your rights in relation to your personal data by written notice to us OR by emailing us.
10. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Personal data of children
11.1 Our website and services are targeted at persons from the age of 7 years upwards
11.2 This data is held within Pitchero under their Terms & Conditions and is required to safeguard your children within the club.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13. Acting as a data processor
13.1 In respect of some interactions with you, we do not act as a data controller; instead, we act as a data processor.
13.2 Insofar as we act as a data processor rather than a data controller, this policy shall not apply. Our legal obligations as a data processor are instead set out in the contract between us and the relevant data controller.
14. About cookies
14.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
14.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
14.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
15. Cookies that we use
15.1 We use cookies for the following purposes:
(a) authentication - we use cookies to identify you when you visit our website and as you navigate our website (cookies used for this purpose are possibly one or more of the following: Google, Pitchero or their third parties)
(b) status - we use cookies to help us to determine if you are logged into our website (cookies used for this purpose include but are not limited to; Google, Pitchero or their third parties);
(c) shopping cart - we may use cookies to maintain the state of your shopping cart as you navigate our website (cookies used for this purpose are subject to the eCommerce platform we are using)
(d) personalisation - we may use cookies to store information about your preferences and to personalise our website for you (we do not currently personalize your visits)
(e) security - we may use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally (cookies used for this purpose are currently not applicable on this website);
(f) advertising - we may use cookies to help us to display advertisements that will be relevant to you (cookies used for this purpose are not currently in use);
(g) analysis - we use cookies to help us to analyse the use and performance of our website and services (cookies used for this purpose are either provided by Google or Pitchero); and
(h) cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally (cookies used for this purpose are varied).
16. Cookies used by our service providers
16.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
16.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.[ The relevant cookies are: [identify cookies].]
16.3 We may publish Google AdSense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour on our website and on other websites across the web using cookies. OR We publish Google AdSense advertisements on our website. To determine your interests, Google will track your behaviour on our website and on other websites across the web using cookies. This behaviour tracking allows Google to tailor the advertisements that you see on other websites to reflect your interests (but we do not publish interest-based advertisements on our website). You can view, delete or add interest categories associated with your browser by visiting: https://adssettings.google.com. You can also opt out of the AdSense partner network cookie using those settings or using the Network Advertising Initiative's multi-cookie opt-out mechanism at: http://optout.networkadvertising.org. However, these opt-out mechanisms themselves use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you may wish to consider using the Google browser plug-ins available at: https://support.google.com/ads/answer/7395996.
16.4 We use Pitchero to run our CRM services and Pitchero for our mailing list management. These services uses cookies for not inundating you with pop ups on returning visits and potentially to record your visits to our website. You can view the privacy policy of these service providers at hubspot.com, myemma.com and mailchimp.com
17. Managing cookies
17.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
17.2 Blocking all cookies will have a negative impact upon the usability of many websites.
17.3 If you block cookies, you will not be able to use all the features on our website.
18. Cookie preferences
18.1 By using our website you agree to the use of cookies
19. Our details
19.1 This website is owned and operated by Great & Little Tew CC
19.2 We are based at GTLT CC, Ledwell Road, Chipping Norton, Oxfordshire, OX7 4AQ
19.3 Our principal place of business is at GTLT CC, Ledwell Road, Chipping Norton, Oxfordshire, OX7 4AQ
19.4 You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website from time to time; or
(d) by email, using the email address published on our website from time to time.
20. Data protection registration
20.1 We are not obliged directly to register as a data controller with the UK Information Commissioner's Office so please see Pitchero’s policy for data administration per GDPR.
20.2 Our data protection registration number is available on request.
21. Representative within the European Union
21.1 Our representative within the European Union with respect to our obligations under data protection law is Joe Hummer the Welfare Officer and you can contact our representative by email on our website
22. Data protection Representative
22.1 Our data protection representative’s contact detail s are: Joe Hummer the owner via our website.
Great & Little Tew CC - Privacy and cookies policy
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and customers.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and customers in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not always necessary for using our website, we will ask you to consent to our use of cookies when you first visit our website.
1.4 Our opt-in mailing services incorporate privacy controls which affect how we will process your personal data. By using the privacy controls, you can unsubscribe and/ or specify whether you would like to receive direct marketing communications. You can access the privacy controls via links in the footer of all our mailings.
1.5 In this policy, "we", "us" and "our" refer to Great & Little Tew CC. For more information about us, see Section 19.
2. How we use your personal data
2.1 In this Section 2 we have set out:
(a) the general categories of personal data that we may process;
(b) [in the case of personal data that you believe we did not obtain directly from you, the likely source and specific categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
2.2 We may process data about your use of our website and services ("usage data"). The usage data may include [your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system which is Google Analytics in the most part. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.3 We may process your account data ("account data").[ The account data may include your name and email address if provided to us. The source of the account data may be you or your employer. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.4 We may process your information included in your personal profile on our website ("profile data"). The profile data may include if provided by you; your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.5 We may process your personal data that are provided in the course of the use of our services ("service data"). The service data may include pre-populated Hubspot Data. The source of the service data is you or your employer. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.6 We may process information that you post for publication on our website or through our services ("publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.7 We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.8 We may process information relating to our customer relationships, including customer contact information ("customer relationship data"). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.9 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google, Hubspot or other third parties.
2.10 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.11 We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include [the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed [for the purposes of communicating with you and record-keeping. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Google or other third parties.
2.12 We may process information gathered over time within our CRM system Pitchero. This data may include emails, notes of conversations and our relationship with you as a member. The source of this data is per our interactions with you recorded by our club on Pitchero. This data may be processed for internal purposes only. The legal basis for this processing is your acceptance of this in using our site OR our legitimate interests, namely monitoring and improving our website and services OR because access to that information is made available to us by Pitchero or their other third parties.
2.13 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely [the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.14 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.15 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or] in order to protect your vital interests or the vital interests of another natural person.
2.16 Please do not supply any other person's personal data to us, unless we prompt you to do so.
3. Automated decision-making
3.1 We may use your personal data for the purposes of automated decision-making in relation to providing you with relevant information or notices of changes to our terms of business or privacy policy.
3.2 This automated decision-making may involve infrequent communications even if you have opted out of our mailing list, but not formally requested for your information to be deleted from all our systems.
3.3 The significance and possible consequences of this automated decision-making are communications you believed you had opted out of but may receive because your records are still stored in our systems.
4. Providing your personal data to others
4.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy. Information about our group of companies can be found on our website.
4.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.3 We may disclose personal information to our suppliers or subcontractors identified on our website or available on request insofar as reasonably necessary for say delivery of purchases, fulfilling a provision of services involving third party suppliers or in other mutually agreed circumstances.
4.4 Financial transactions relating to our website and services are OR may be handled by our payment services providers, including but not limited to PayPal. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices on their websites.
4.5 We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose of enabling them to contact you so that they can offer, market and sell to you, relevant goods and/or services. Each such third party will act as a data controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party's use of your personal data.
4.6 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
5. International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
5.2 We and our other group companies have offices and facilities in the UK and some partners overseas. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained online OR the use of binding corporate rules, a copy of which you can also obtain online.
5.3 The hosting facilities for our website are situated in the United States. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to the United States will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which you can obtain online.
5.4 Some of our potential suppliers and partners are situated in non EU countries. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission, a copy of which can be obtained online.
5.5 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
6. Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 We will retain your personal data as follows:
(a) Your name, email address and any volunteered interaction information, emails etc. will be retained for a minimum period of a year following the date you opted in, and for a maximum indefinite period unless requested otherwise.
(b) We use third party systems for our mailing lists and CRM (Customer Relationship Management) management including but not always limited to Mailchimp, MyEmma and Hubspot. We do not retain your information on our hosted platform but within those providers.
6.4 In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
(a) the period of retention of will be determined based on your opted-in permissions and until you formally request us to remove you from all our systems.
(b) Information hosted on third party services are subject to their retention policies which can be provided on request. Should we request deletion of your information, we do not accept liability for their retaining your data thereafter.
6.5 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
7. Security of personal data
7.1 We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
7.2 We will store all your personal data on secure servers, personal computers and mobile devices, and in secure manual record-keeping systems and only use third party providers who promise the same.
7.3 The following personal data will be stored by our providers in encrypted form: your name, contact information, password(s) and cardholder data.
7.4 Data relating to your enquiries and financial transactions that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.
7.5 You acknowledge that the transmission of unencrypted or inadequately encrypted data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
7.6 You should ensure that your password is not susceptible to being guessed, whether by a person or a computer program. You are responsible for keeping the password you use for accessing our website confidential and we will not ask you for your password (except when you log in to our website).
8. Amendments
8.1 We may update this policy from time to time by publishing a new version on our website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
8.3 We may OR will notify you of changes OR significant changes to this policy by email or through the private messaging system on our website.
9. Your rights
9.1 In this Section 9, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
9.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
9.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
9.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
9.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed]. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
9.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
9.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
9.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
9.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
9.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
9.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
9.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
9.13 You may exercise any of your rights in relation to your personal data by written notice to us OR by emailing us.
10. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Personal data of children
11.1 Our website and services are targeted at persons from the age of 7 years upwards
11.2 This data is held within Pitchero under their Terms & Conditions and is required to safeguard your children within the club.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13. Acting as a data processor
13.1 In respect of some interactions with you, we do not act as a data controller; instead, we act as a data processor.
13.2 Insofar as we act as a data processor rather than a data controller, this policy shall not apply. Our legal obligations as a data processor are instead set out in the contract between us and the relevant data controller.
14. About cookies
14.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
14.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
14.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
15. Cookies that we use
15.1 We use cookies for the following purposes:
(a) authentication - we use cookies to identify you when you visit our website and as you navigate our website (cookies used for this purpose are possibly one or more of the following: Google, Pitchero or their third parties)
(b) status - we use cookies to help us to determine if you are logged into our website (cookies used for this purpose include but are not limited to; Google, Pitchero or their third parties);
(c) shopping cart - we may use cookies to maintain the state of your shopping cart as you navigate our website (cookies used for this purpose are subject to the eCommerce platform we are using)
(d) personalisation - we may use cookies to store information about your preferences and to personalise our website for you (we do not currently personalize your visits)
(e) security - we may use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally (cookies used for this purpose are currently not applicable on this website);
(f) advertising - we may use cookies to help us to display advertisements that will be relevant to you (cookies used for this purpose are not currently in use);
(g) analysis - we use cookies to help us to analyse the use and performance of our website and services (cookies used for this purpose are either provided by Google or Pitchero); and
(h) cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally (cookies used for this purpose are varied).
16. Cookies used by our service providers
16.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
16.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/.[ The relevant cookies are: [identify cookies].]
16.3 We may publish Google AdSense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour on our website and on other websites across the web using cookies. OR We publish Google AdSense advertisements on our website. To determine your interests, Google will track your behaviour on our website and on other websites across the web using cookies. This behaviour tracking allows Google to tailor the advertisements that you see on other websites to reflect your interests (but we do not publish interest-based advertisements on our website). You can view, delete or add interest categories associated with your browser by visiting: https://adssettings.google.com. You can also opt out of the AdSense partner network cookie using those settings or using the Network Advertising Initiative's multi-cookie opt-out mechanism at: http://optout.networkadvertising.org. However, these opt-out mechanisms themselves use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you may wish to consider using the Google browser plug-ins available at: https://support.google.com/ads/answer/7395996.
16.4 We use Pitchero to run our CRM services and Pitchero for our mailing list management. These services uses cookies for not inundating you with pop ups on returning visits and potentially to record your visits to our website. You can view the privacy policy of these service providers at hubspot.com, myemma.com and mailchimp.com
17. Managing cookies
17.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
17.2 Blocking all cookies will have a negative impact upon the usability of many websites.
17.3 If you block cookies, you will not be able to use all the features on our website.
18. Cookie preferences
18.1 By using our website you agree to the use of cookies
19. Our details
19.1 This website is owned and operated by Great & Little Tew CC
19.2 We are based at GTLT CC, Ledwell Road, Chipping Norton, Oxfordshire, OX7 4AQ
19.3 Our principal place of business is at GTLT CC, Ledwell Road, Chipping Norton, Oxfordshire, OX7 4AQ
19.4 You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form;
(c) by telephone, on the contact number published on our website from time to time; or
(d) by email, using the email address published on our website from time to time.
20. Data protection registration
20.1 We are not obliged directly to register as a data controller with the UK Information Commissioner's Office so please see Pitchero’s policy for data administration per GDPR.
20.2 Our data protection registration number is available on request.
21. Representative within the European Union
21.1 Our representative within the European Union with respect to our obligations under data protection law is Joe Hummer the Welfare Officer and you can contact our representative by email on our website
22. Data protection Representative
22.1 Our data protection representative’s contact detail s are: Joe Hummer the owner via our website.
1 Name
The name of the Club is “Great and Little Tew Cricket Club”, hereafter to
be referred to as "the club" and the club shall be affiliated to the England
and Wales Cricket Board through the Oxfordshire Cricket Board.
2 Aims and Objectives
• To foster and promote the sport of cricket at all levels within the
community and within the sport, providing opportunities for
recreation, coaching and competition.
• To manage Great and Little Tew CC and its facilities.
• To ensure that all members, playing and non-playing, abide by the
ECB Code of Conduct which incorporates the Spirit of Cricket and by
the Laws of Cricket.
• To ensure a duty of care to all members of the club by adopting and
implementing the ECB ‘Safe Hands – Cricket’s Policy for
Safeguarding Children’ and any future versions of the Policy.
• To ensure a duty of care to all members of the club by adopting and
implementing the ECB Cricket Equity Policy and any future versions
of the Policy.
• To encourage all members to participate fully in the activities of the
club.
3 Membership
a) Membership of the club shall be open to anyone interested in the
sport of cricket on application regardless of sex, age, disability,
ethnicity, nationality, sexual orientation, religion or other beliefs.
However, limitation of membership according to available facilities
is allowable on a non discriminatory basis.
b) The club may have different classes of membership and
subscription on a non discriminatory and fair basis. The club will
keep subscriptions at levels that will not pose a significant obstacle
to people participating.
c) Application for membership of the club shall be by completion of a
membership application form and by payment of the relevant
subscription/joining fees as determined by the Annual General
Meeting of the club.
d) No person shall be eligible to take part in the business of the club or
eligible for selection for any club team unless the appropriate
subscription has been paid by the specified date or membership has
been agreed by the Committee.
e) The club Committee may refuse membership, or remove it, only for
good cause such as conduct or character likely to bring the club or
cricket into disrepute. Appeal against refusal or removal may be
made to the Committee who shall appoint an Appeals Committee to
hear the appeal.
f) All members will be subject to the regulations of the Constitution
and by joining the club will be deemed to accept these regulations
and any Codes of Conduct that the club has adopted. Those
members eligible to vote at any General Meetings shall be Full,
Honorary/Life, Associate and one person within a Family
Membership, subsequently referred to as a ‘Full voting member’
(FVM).
g) Associate memberships will be reviewed and awarded annually by
the Club's Executive officers, 1 month prior to the AGM. Unless
otherwise rescinded by them, the duration of this class of
membership shall be 1 year or until 1 month prior to the next AGM,
whichever occurs sooner. Associate members shall be afforded the
same rights as the Club's other full voting members (FVM). There
is no annual subscription due for this class of membership.
Associate membership shall be awarded to recognise a very
valuable contribution made to the operation of the cricket club by a
non-playing adult. It is not transferable. Associate members shall
be informed in writing of their invitation.
4 Classes of Membership
There shall be 6 of classes of membership available. These are:
1. Full Member
2. Honorary/Life Member
3. Family Member
4. Junior Member (Under 18 years of age at the beginning of
the current year)
5. Associate Member
6. Social Member
As indicated in section 3 above, only classes ‘1’, ‘2’, ‘3’ and ‘5’ will be
entitled to a vote at General meetings.
A list of members in each category shall be maintained by the Treasurer
and/or Membership Secretary.
5 Officers
The Officers of the club shall be as follows:
Executive Officers:
• Chairman
• Vice-Chairman
• Secretary
• Treasurer
• Club Welfare Officer
• Fixture Secretary
• Club Development Officer
• Membership Secretary
Honorary Officers
• Patron
• President
Nothing in the Officer titles adopted by the club should be interpreted as
precluding said posts from male or female nomination or occupancy.
6 Election of Officers
All Executive Officers shall be elected at the Annual General Meeting of the
club from, and by, the members (FVMs) of the club.
Honorary Officers shall also be elected at the Annual General Meeting.
All Officers shall be elected for a period of one year, but shall be eligible
for re-election to the same office or to another office the following year.
7 Management Committee
The affairs of the Club shall be controlled by a Management Committee
comprising of the Executive Officers of the Club and up to eight (8) coopted
FVMs of the club. Four of these eight shall be the club’s four
Saturday league team captains. Only these members of the Committee
will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club
at agreed intervals and held not less than four times a year.
The duties of the Executive Officers of this Committee shall be:
a) To perform those functions that could be reasonably expected of
the post that each officer holds.
b) To identify and appoint the captains of the teams representing the
club for the current season.
c) To co-opt additional members, up to the maximum number
specified above, to the Committee as they feel is necessary. Coopted
members shall be entitled to a vote on the Committee and
shall serve until the end of the next Annual General Meeting.
d) To identify and invite any Associate members as deemed
appropriate.
The duties of the Committee shall be:
a) To control the affairs of the club on behalf of the members.
b) To keep accurate accounts of the finances of the club through the
Treasurer. These should be available for reasonable inspection by
members and should be verified in line with current HMRC1
guidelines.
1
Her Majesty’s Revenue & Customs (or equivalent Government department)
c) To make decisions on the basis of a simple majority vote. In the
case of equal votes, the chairman shall be entitled to an additional
casting vote.
The Committee shall have powers to appoint sub-committees as
necessary and to co-opt advisers who may be non-club members invited
to advise on specialist subjects.
Any Committee member ceases to be such if he or she ceases to be a
member of the club, resigns by written notice, or is removed by the
Committee for good cause after the member concerned has been given
the chance of putting their case to the Committee. Appeal against
removal may be made to the Appeals Committee. The Committee shall
fairly decide time limits and formalities for these steps.
The Committee has the power to:
d) acquire and provide grounds, equipment, coaching, training and
playing facilities, clubhouse, transport, medical and related facilities
e) provide coaching, training, medical treatment, and related social
and other facilities
f) take out any insurance for club, employees, contractors, players,
guests and third parties
g) raise funds by appeals, subscriptions, loans and charges
h) borrow money and give security for the same, and open bank
accounts
i) buy, lease or licence property and sell, let or otherwise dispose of
the same
j) make grants and loans and give guarantees and provide other
benefits
k) set aside funds for special purposes or as reserves
l) invest funds in any lawful manner
m) employ and engage staff and others and provide services
n) co-operate with or affiliate firstly to any bodies regulating or
organising the sport of cricket and secondly any club or body
involved with cricket and thirdly with government and related
agencies
o) do all other things reasonably necessary to advance the aims and
objectives of the club.
NONE of the above powers may be used other than to advance the aims
and objectives in a manner consistent with the Rules and the general law.
8 General Meetings
The Annual General Meeting of the club shall be held between playing
seasons (and not later than the end of January) each year. Twenty one
(21) clear days written notice of the Annual General Meeting shall be
given to members by circulating a copy of the notice to every member via
electronic means2
(or to their home address if no electronic means is
2
Each member shall be required to complete an annual membership form. It will
record essential information such as current address, telephone number, mobile
phone number and, wherever possible, valid e-mail address
available) and posting the notice on the club notice board. Members must
advise the Secretary in writing of any other business to be moved at the
Annual General Meeting at least 14 days before a meeting. The Secretary
shall circulate or give notice of the agenda for the meeting to members
not less than seven days before the meeting.
The business of the Annual General Meeting shall be to:
a) Confirm the minutes of the previous Annual General Meeting and
any General Meetings held since the last Annual General Meeting
b) Receive the annual report from the Chairman
c) Receive the accounts for the year from the Treasurer
d) Receive the annual report of the Committee from the Secretary
e) Transact any such business as deemed necessary, and previously
announced, by the Committee
f) Elect the Executive Officers of the Club (as specified in section 5
above)
g) Elect the Honorary Officers of the Club (Patron and President)
h) Review club subscription rates and agree them for the forthcoming
year
i) Transact such other business received in writing by the Secretary
from members 14 days prior to the meeting and included on the
agenda.
Nominations of candidates for election to Executive Offices shall be made
in writing3
to the Secretary at least 14 days in advance of the Annual
General Meeting date. Nominations can only be made by FVMs and must
be seconded by another FVM.
Special General Meetings may be convened by the Committee, or on
receipt by the Secretary of a request in writing from not less than fifteen
FVMs of the club. At least 21 days notice of the meeting shall be given.
At all General Meetings, the Chair will be taken by the Chairman or, in his
absence by the Vice-chairman, or, in the absence of either of these, by a
deputy appointed by the FVMs attending the meeting. Decisions made at
a General Meeting shall be by a simple majority vote from those FVMs
attending the meeting. In the event of equal votes, the Chair of the
meeting shall be entitled to an additional casting vote.
A quorum for a General Meeting shall be ten FVMs and Officers of the Club
including at least two from the Chairman, Vice-chairman, Secretary and
Treasurer.
Each FVM of the Club shall be entitled to one vote at General Meetings. In
the case of Family membership, each Family membership shall be entitled
to a single vote.
9 Alterations to the Constitution
Any proposed alterations to the club Constitution may only be considered
at an Annual or Special General Meeting, convened with the required
written notice of the proposal. Any alteration or amendment must be
proposed by a FVM of the club and seconded by another FVM. Such
3
This shall include electronic means, so long as the authenticity and relevance of
both signatories can be confirmed by the Secretary
alterations shall be passed if supported by not less than two-thirds of
those FVMs present at the meeting, assuming that a quorum has been
achieved.
10 Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club and for
providing a report on the financial position as required by the Committee.
The Treasurer shall ensure that the club maintains adequate and
appropriate insurance to cover the activities of the club.
The financial year of the club will end on: 31st October.
A statement of annual accounts will be presented by the Treasurer at the
AGM (prepared and reviewed in line with current HMRC requirements).
The club shall maintain a bank current and deposit accounts. All
transactions shall be authorised by any two signatories on the bank
mandate as approved by the Executive Committee. Changes to the Bank
mandate must be signed by two Officers of the club.
11 Property and Funds
The property and funds of the club cannot be used for the direct or
indirect private benefit of members other than as reasonably allowed by
the Rules and all surplus income or profits shall be reinvested in the club.
The club may also in connection with the sports purposes of the club:
a) sell and supply food, drink and related sports clothing and
equipment
b) employ members and remunerate them for providing goods and
services, on fair terms set by the Committee without the person
concerned being present
c) pay for reasonable hospitality for visiting teams and guests
d) indemnify the Committee and members acting properly in the
course of the running of the club against any liability incurred in the
proper running of the club (but only to the extent of its assets).
12 Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in
writing with the Secretary.
The Committee shall appoint a Disciplinary sub-committee who will meet
to hear complaints within 10 days of a complaint being lodged. Any
member requested to attend a Disciplinary sub-committee shall be
entitled to be accompanied by a friend or other representative and to call
witnesses. The Committee (or its sub-committee) has the power to take
appropriate disciplinary action, including the termination of membership.
The outcome of the disciplinary hearing shall be put in writing to the
person who lodged the complaint and the member against whom the
complaint was made within 14 days following the hearing.
There shall be a right of appeal to the Committee against either the
finding or the sanction imposed or both following disciplinary action being
taken. The Committee shall appoint an Appeals Committee (a maximum
of three) which shall not include members involved with the initial
disciplinary hearing but may include non members of the club. The
Appeals Committee shall consider the appeal within 21 days of the
Secretary receiving the appeal. The individual submitting the appeal shall
be entitled to be accompanied by a friend or other representative and to
call witnesses. The decision of the Appeals Committee shall be final and
binding on all parties.
13 Dissolution
a) If at any General Meeting of the club, a resolution be passed calling
for the dissolution of the club, the Secretary shall immediately
convene a Special General Meeting of the club to be held not less
than one month thereafter to discuss and vote on the resolution.
b) If at that Special Meeting, the resolution is carried by at least twothirds
of the FVMs present at the meeting, the Committee shall
thereupon, or at such date as shall have been specified in the
resolution, proceed to realise the assets of the club and discharge
all debts and liabilities of the club.
c) The Committee will then be responsible for the orderly winding up
of the club’s affairs.
d) After settling all liabilities of the club, the Committee shall dispose
of the net assets remaining to one or more of the following:
e) to another club with similar sports purposes which is a registered
charity and/or
f) to another club with similar sports purposes which is a registered
Community Amateur Sports Club and/or
g) to the club’s governing body for use by them for related community
sports.
14 Declaration
Great and Little Tew Cricket Club hereby adopts and accepts this
Constitution as a current operating guide regulating the actions of all
members.
Duly proposed, seconded and adopted at the Annual General Meeting,
December 2011.
SIGNED (CLUB CHAIRMAN)
NAME DATE
SIGNED (CLUB SECRETARY)
NAME DATE