Collection Of Personal Information
Market Drayton Town FC Ltd will request members to provide certain information at point of registration through the players' registration forms, club forum and at other times. dependent on special events and activities and therefore the information requested will vary depending on the reason for the collection. The information orovided could include, but not limited to, name, age, address, telephone numbers. email address and any medical information.
In some instances the the provision of certain information will be mandatory.
WHAT PERSONAL DATA WE HOLD ON YOU
Personal data means any information about an individual from which that individual can be identified.
We collect, use, store and transfer some personal data of our participants [and their parents or guardians], and other Club members.
You provide information about yourself and your members when you register with the Club, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise.
The information you give us may include name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.
Where we need to collect personal data to fulfil League responsibilities and you do not provide that data, we may not be able honour or administer your registration.
WHY WE NEED YOUR PERSONAL DATA
We will only use personal data for any purpose for which it has been specifically provided.
The reason we need participants’ and members’ personal data is to be able to run the Club, affiliated teams and arrange matches; to administer registration, and provide the Club services you are signing up to when you register with the League as a club or participant. Our lawful basis for processing this personal data is that we have a contractual obligation to anyone as a participant or member to provide the services they are registering for.
We have set out below a description of all the ways we plan to use personal data, and which of the legal bases we rely on to do so.
processing registration forms - Performance of a contract
organising matches - Performance of a contract
sending out match or League information and updates - Performance of a contract
to check compliance with League criteria to participate in the Leagues - Performance of a contract and Legitimate Interests
sharing data with referees - Performance of a contract
sharing data with the club you are a member of, county football associations and the FA - Performance of a contract
sharing data with Club officials to provide information about Club activities, registration renewals or invitation to social events - The Club has a legitimate interest to maintain participant correspondence for Club community purposes
sharing data with third party service or facility providers - The Club has a legitimate interest to run the organisation efficiently and as it sees fit. Provision of some third party services is for the benefit of the League and participants
sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority - The Club has a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits the Club and participants.
publishing match and league results - Consent, we will only publish personal data in a public domain, including images and names, if we have your consent for us to do so. In the case of children under the age of 13 then only with written consent of parent/guardian
sending out marketing information such as newsletters and information about promotions and offers from sponsors - Consent, we will only send direct marketing if you are an existing member, participant or other associated individual and you have not previously objected to this marketing, or, you have actively provided your consent
to ensure we understand possible health risks - Consent, we will only process details on anyone medical history with their consent
WHO WE SHARE YOUR PERSONAL DATA WITH
When you register with the Club, your information, if you are a player, coach or volunteer will be or if you are another participant may be entered onto the Whole Game System database, which is administered by the FA. We also pass your information to the County FA/ FA for affiliation purposes.
We may share personal data with selected third parties, other Clubs, suppliers and sub-contractors such as, coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.
We may disclose personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others.
The Clubs data processing may require personal data to be transferred outside of the UK. Where the League does transfer personal data overseas it is with the sufficient appropriate safeguards in place to ensure the security of that personal data.
PROTECTION OF YOUR PERSONAL DATA
We have put in place appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
HOW LONG WE HOLD YOUR PERSONAL DATA
Storage Of Personal Information
Market Drayton Town FC Ltd stores information electronically and in paper format.
All electronic data is held in a secure format; access to this information is strictly controlled by the member of the Committee assigned to that particular task.
Use Of The Personal Information
Market Drayton Town FC Ltd will use personal information for the purpose of running the Club and the teams within. It is also used for the purpose of verifying member's identity, responding to enquiries, sending information to members and registering players with the League that they are playing in.
When using the public section of the Market Drayton Town FC Ltd website you are not required to provide us with any personal information and we do not monitor or collect any personally identifiable information from you on your use of the public sections of the website. We may track the number of users who visit areas of the website, but this tracking will not identify you.
We and our partners use technology, such as cookies, to analyse traffic and show you relevant adverts.
If you register to use the password protection portions of the Market Drayton Town FC Ltd website, we may ask you to provide us with certain up to date data about yourself, which we will handle in accordance with UK Data Protection legislation. We maintain strict security standards with a view to preventing unauthorised access to your data.
Cross- Border Data Transfers & External Links
The club is not responsible for the content of external websites. The site may contain links to other websites from time to time and so when you access certain links in this Site you may leave the site. These links are provided for your convenience. External websites are not part of this Site and we do not endorse or accept any responsibility for the content of those website (nor the products and services on them), we are not responsible for the availability of the websites, and will not be liable in any way for any loss or damage which you may suffer by using those websites. If you decide to acccess linked websites you do so at your own risk.
In addition, personal information that you submit for publication on the club website will be published on the internet and may be available around the world. You agree to such cross-border transfers of personal information.
Changes To The Policy
We reserve the right to change this policy at any time.