Under data protection law, we need to provide members with details concerning how their personal data and that of their child will be used and protected.

Name of data controller:
Stoke D'Abernon Cricket Club

Categories of personal data we collect:
• Name and date of birth
• Contact details
• Medical/specific requirements information
• Emergency contact details
• Video/photography agreement
• Participation, transport, changing and safeguarding agreement

Sources we obtain personal data from:
• The parent/legal guardian/carer registering a child to join the club
• Club coaches and team managers
• Play-Cricket database

Purposes for which we process personal
• Administering planning and attendance at training sessions and matches
• Dealing with medical needs/specific requirements
• Supporting the delivery of cricket sessions
• Training and competition entry
• Reporting of participation and any incidents, and of figures and trends (including equality and inclusion information)
• For quality and improvement monitoring

Who we will disclose your personal data to:
• Coaches and team managers for administrating training sessions
• Volunteers who work at cricket clubs/venues to support the delivery of sessions
• The Surrey Cricket Board for administration of leagues
• The ECB

Legal basis for processing your personal data The legal basis for the collection and processing of your personal data is:
• for administration and programme delivery: that it is necessary to fulfil the contract you are going to enter, or have entered, into with us
• for dealing with medical needs: that you have given your explicit consent in the child’s vital interests
• in all other cases: that it is necessary for our legitimate interests, which are to build a programme to encourage cricket participation, and does not prejudice or harm rights and freedoms of parents, guardians, or the children that join the programme

Your right to withdraw consent:
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal
The club will keep your personal data within the European Economic Area.

How long we will keep your personal data for:
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Stoke D'Abernon Cricket Club as a member. Within 3 years from when you cease to be a member of Stoke D'Abernon Cricket Club we shall delete your data.

Your rights in respect of your personal
You have the right of access to your personal data and, in some cases, to require us to restrict, erase, or rectify it or to object to our processing it, and the right of data portability.
Our contact details

Lindre Scott
Club Safeguarding Officer
lindre@lindre.co.uk

Complaints:
If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch with the named person at the club. You can also contact the Information Commissioner’s Office.

Stoke D’Abernon Cricket Club