GDPR Policy
New data protection legislation came into force on 25th May 2018, which regulates the use of personal data stored. The personal information that members provide to the club will be held electronically and used solely for club activities. This may be shared with team managers, team captains in adult sides and Club Officers to manage members’ registration and participation in games as well as notifying you of club events. A member’s name may appear on the club website as part of managing fixtures and reporting results. Members’ data may be disclosed to other cricket authorities, as necessary, for cricket purposes only. Members have the right to see what data the club has recorded about them, can ask for any incorrect or incomplete data to be corrected or can request that personal data be removed. They can also opt out of receiving information from the club by email, telephone or SMS.

GDPR Requirements
The personal information that you provide to us will be held electronically and used solely for Club activities. This may be shared with team managers, team captains in adult sides and Club Officers to manage your registration and participation in games as well as notifying you of club events. Your name or the name of your son/daughter/dependent may appear on the Club website as part of managing fixtures and reporting results. Your data may be disclosed to other cricket authorities, as necessary, for cricket purposes only. You have the right to see what data we have recorded about you, can ask for any incorrect or incomplete data to be corrected or can request that personal data be removed, make an objection to our use of your data, and/or can request that personal data be removed. If you wish to exercise those rights or have any other any other questions about how we use your data, please contact wansteadandsnaresbrook@gmail.com

I agree to the Club storing and using my personal details as set out above.

1. Welfare & Safeguarding

a. Safeguarding Policy
We are a community recreational cricket and football club with an ethos of care and support to our members. Membership is conditional on the acceptance of two charters - one for Members and the other for their Family - which require compliance with several important obligations. Under the direction of an experienced Club Safeguarding Officer, the Safeguarding Team provides the eyes and ears of the welfare process. Police checks and other references are required for most volunteer roles and the club reserves the right to seek these for any member. Zero tolerance is practiced in relation to breaches in some obligations, particularly in relation to the welfare of children and vulnerable adults.

A high level of awareness of the Club Safeguarding Policy and role of the Safeguarding Team is required.

Club members and their families are invited to comment on this Club Policy which will be regularly updated to reflect latest welfare practice including the procedures required to implement policy and evidence of compliance. This Club Policy is reviewed by the Management Committee at its regular meetings.

Safeguarding enquiries - contact Tina Vyas - Club Safeguarding Officer (07956 447794) or other members of the Safeguarding Team (contacts on club noticeboard)

Emergency (immediate risk) - contact Tina Vyas (07956 447794) or the Police (999)

b. Safeguarding Policy Statement
Wanstead and Snaresbrook Cricket Club (the Club) is committed to ensuring everyone participating in cricket does so in a safe, friendly, secure, and enjoyable environment. Everyone at the club, whether as a player, coach, official, administrator, staff member, volunteer, spectator, parent, or carer has a role to play. Individually and collectively, it is our actions, both on and off the field which can help create a positive and inclusive culture.

We will do this by:
• Having the right people in place.
• Creating the right culture and environment.
• Ensuring clear processes are in place for reporting and responding to safeguarding concerns.
• Adopting the ECB’s SafeHands Policy and Guidance.

Having the Right People in Place
Whilst everyone at our club has a responsibility for Safeguarding, we also have a designated Club Safeguarding Officer who has completed specialist Safe Hands training provided by the ECB.

The Club Safeguarding Officer is:
• The first point of contact for all children, parents/carers, volunteers, and members at the Club.
• Responsible for ensuring that everyone who is working with children at the Club is subject to appropriate safer recruitment processes.
• A member of our committee.
• A source of safeguarding advice for the Club, its committee, and members.
• The Club’s main point of contact for the County Safeguarding Officer, the ECB Safeguarding Team and other external safeguarding agencies.
• The person responsible for ensuring correct and comprehensive reporting procedures exist for raising and managing safeguarding concerns.

Creating the Right Culture and Environment
All participants in cricket, regardless of age, gender, race, religion, sexual orientation, ability of disability, have the right to enjoy the game in an environment that is safe from abuse of any kind. The Club recognises that safeguarding starts with setting high standards and promoting a positive culture which provides the best environment for participants to enjoy themselves and the game of cricket.
a specialist role within the Club is also required to complete the Safeguarding for Specialist Roles training with the relevant additional module. This includes Captains and Team Managers, Coaches and Activators, Officials (Umpires and Scorers) and Committee Members.
• We encourage all of our members to complete the ECB online Safeguarding Induction, which can be accessed here.
• We ensure that all individuals working at or for the Club are provided with the necessary support through education, training and continued professional development (CPD)
• We ensure that all individuals working at or for the Club are recruited and appointed in accordance with ECB Safer Recruitment guidance and relevant legislation and are committed to providing a welcoming, safe, and fun experience for children
• We promote a listening culture where the views of children, parents/carers, volunteers and other club members are proactively sought and acted upon. This helps us to create an environment where people have the opportunity and confidence to raise concerns, including concerns about poor practice, abuse and neglect
• We seek to create a partnership with parents/carers so that they know what to expect from us and what we expect of them
• We ensure that external organisations who are delivering services on behalf of the Club have safeguarding measures in place which meet the requirements of Safe Hands

Reporting and Responding to Safeguarding Concerns
It is our aim that everyone at the Club should feel confident to raise a concern, no matter how small. We believe that raising and dealing with concerns quickly, when they occur, supports a proactive safeguarding culture at the Club.
All suspicions, concerns and allegations will be taken seriously. We will follow the 3Rs with every concern: Responding appropriately, Recording confidentiality and Reporting where necessary, ensuring that concerns are dealt with in a fair and prompt manner.

The Club recognises that it is not the responsibility of club members to determine or investigate if abuse has taken place, but to act upon and report any concerns promptly.

We ensure that confidential information relating to safeguarding matters is shared appropriately and only with those who need to know. Information may need to be shared with the County Safeguarding Officer, Cricket Regulator Safeguarding Team, or local agencies with statutory responsibility for safeguarding. If we are unsure, we will seek advice from our County Safeguarding Officer.

Adopting the ECB’s Safe Hands Policy and Guidance
• The Club has formally adopted the ECB’s Safe Hands Policy and guidance as part of our constitution.
• The Club works within the ECB Safeguarding Procedure for the management of safeguarding investigations.
• We ensure that all individuals who work and volunteer at or for our Club understand how Safe Hands applies to them.

Club Commitment
Wanstead and Snaresbrook CC are committed to this Safeguarding Policy Statement and will review it on an annual basis.
The signed Safeguarding Policy Statement can be found in the Policies section of this website.

c. Medical Conditions
Parents must ensure their child brings any medication, epi-pen or other required medical treatment with them to the club or when playing at away matches.

To safeguard your child, we share information about medical conditions with coaches, team managers and team captains for adult games.

By signing up to these Terms & Conditions, you confirm that, to the best of your knowledge, there is no reason why my child should not become a junior member of the club and does not suffer from any medical condition other than those disclosed.

By signing up to these Terms & Conditions, you confirm that you authorise the leader of the party, or any other adult accompanying the party who may be present, to consent to such medical treatment (including inoculations, blood transfusions or surgery) which in the opinion of a qualified medical practitioner may be necessary during any period of time when my child is involved in club activities and not under direct parental control and direction.

2. Charters

a. Members Charter

Our aim is to remain an accessible and friendly cricket club at the heart of our community, where we all feel welcome.

This charter forms part of the Club’s Safeguarding Policy, which is a condition of membership and the participation at club events by families and guests. All members, both playing and non-playing, are asked and expected to:
• Show respect and courtesy to umpires, opposition players and guests and fellow members at all times, including on social media.
• Avoid criticism of umpires’ judgement in public, particularly on social media.
• Recognise and encourage fair play and applaud good performances of both sides.
• Respect a zero tolerance of substance abuse, racist or homophobic language or behaviour or abuse based on a person’s age, gender, sexual orientation, religion or belief.
• Consider wellbeing and safety of self and others before performance.
• Speak, in confidence, to the Club Safeguarding Officer / team manager if you have any concerns or are having difficulty affording match fees or subscription.

And, of course,

Enjoy your club membership

b. Family Charter

Our aim is to remain an accessible and friendly cricket club at the heart of our community, where we all feel welcome.

This charter forms part of the Club’s Safeguarding Policy, which is a condition of membership, and participation at club events by families and guests.

Parents/guardians/carers are asked to:
• Discuss the importance of the Members’ Charter with your child.
• Speak up if you have concerns or you are unsure, your opinion is important. We want you and your children to feel at home at Wanstead and Snaresbrook Cricket Club.
• Support the Club’s commitment to promote the enthusiasm, attitude and friendliness of our junior players and their parents.
• Support all our managers and coaches who give an enormous amount of time, commitment and care to the Club and to your children. They are all volunteers.
• Reply to team managers’ messages asking about your child’s availability as soon as practicable recognising the time pressures managers often face to organise events.
• Respect the manager’s team selections and decisions in a game.
• Support the mental health of all junior players through positive encouragement.
• Discuss your child’s needs and progress with relevant club officials.
• Tell us, in confidence, of any medical needs and other issues (at home) likely to affect your child.
• Encourage but never force your child to play.
• Encourage your child to take responsibility for themselves when they are old enough, including arriving on time with the required kit and any prescribed medication they may need.
• Encourage your child to join the ‘Junior Herons Council’ from school year 7.
• Ensure that the Club has your up-to-date contact information.

We all have the right to be heard.

c. Participants Charter

Our aim is to remain an accessible and friendly cricket club at the heart of our community, where we all feel welcome.

This charter forms part of the Club’s Safeguarding Policy, which is a condition of attending club events. It applies to ‘participants’ who are defined as club employees, contractors and
players of visiting clubs and their officials, and the guests of home and visiting teams at the club’s venues.

Participants are asked and expected to:
• Show respect and courtesy to umpires, opposition players and guests and fellow members at all times, including on social media.
• Avoid criticism of umpires’ judgement in public, particularly on social media.
• Recognise and encourage fair play and applaud good performances of both sides.
• Respect a zero tolerance of substance abuse, racist or homophobic language or behaviour or abuse based on a person’s age, gender, sexual orientation or religion or belief.
• Consider wellbeing and safety of self and others before performance.
• Speak, in confidence, to Wanstead CC’s Club Safeguarding Officer / team manager if you have any concerns.

And, of course,

Enjoy your club visit.

3. Other Consents

a. Photography & Videography Consent

I consent to the photographing and videoing of my/son's/daughter's involvement in cricket under the below terms and conditions. I understand that I can withdraw consent at any time, but acknowledge that for any photographs or videos taken and used prior to my consent being withdrawn, the club may not be able to remove those images from publication, for example where the photographs or videos are online and/or outside of the club's control.
How the Club and Play Cricket will use and store your data is detailed in the Play Cricket Privacy notice or Club GDPR Requirements.

The ECB and the Club recognise the need to ensure the data protection, safeguarding and safety of all players in cricket. As part of this commitment we will not permit photographs, video images or other images of players to be taken or used without the consent of the parent/guardian and the cricketer if they are under the age of 18.

The ECB guidance on the use of images of children is available on www.ecb.co.uk/safeguarding. The club will take steps to ensure that the images/footage are used solely for the purpose they are intended, which is the clubs cricketing activities.This will include the club's website, league site and social media channels. If you become aware that these images are being used inappropriately you should inform the Club Safeguarding Officer or the ECB Safeguarding Team immediately; safeguarding@ecb.co.uk

b. Communications Consent

When you register yourself or your son/daughter/dependent as a member of Wanstead CC, you will start receiving communications from the club as part of that membership, for example to inform you about club fixtures, activities, social events and other matters relating to your membership at Wanstead & Snaresbrook CC and its community. Our current methods of communication with members are email and WhatsApp, and we will use the contact details you provide at registration for those channels. We may also call you on your mobile to discuss membership and club-related matters.

For more information on how the club uses WhatsApp to communicate with members, please contact: wansteadandsnaresbrook@gmail.com