The Annual General Meeting (AGM) of the club shall be held during the month of June, in determining the attendance at the AGM, it is immaterial whether any two or more members attending it are in the same place as each other. At the meeting, the following business shall be transacted:

Approval of the minutes of the previous AGM,
Appointment of Honorary Members,
Election of Chairman and Vice Chairman,
Election of other members of the club Executive Committee,
Election of other members of the club General Committee,
Appointment of Auditors.,
Presentation of statement of the club’s accounts for the current financial year, properly signed and audited for approval, and presentation of the budget for the following season. (Accounts and budgets must be presented in the formats and under the headings and subheadings as agreed by the club Executive Committee. If audited and signed accounts and/or the budget for the upcoming year are not ready at the commencement of AGM then a FGM shall be arranged for members to attend and this is to be no later than the beginning of September (following the AGM),
Confirmation of the annual subscriptions for all categories of member, and the match fees for all categories of playing member, that shall be applicable for the forthcoming season (unless to be dealt with at an FGM to be no later than the beginning of September (following the AGM),
Consideration of any other business, the content of which shall have been forwarded in writing to the Honorary Secretary at least fourteen days prior to the meeting.

Election

Members seeking election to the club Committee posts shall ensure that their nomination, duly proposed and seconded in writing, shall have been received by the Hon. Secretary at least fourteen days prior to the AGM.

A request for nominations shall be posted on the club notice board at least one month prior to the AGM.

Extraordinary General Meetings

Extraordinary General Meetings (EGMs) may be held at any time as requested by the Chairman of the club, or written notice from one fifth (or thirty members if less) of the total club voting membership requiring such a meeting – in both cases the meeting shall be convened by the Hon.
Secretary within twenty one days of such request or notice.

The purpose of the meeting and its agenda shall be stated in order the all club members can be advised in writing seven days before such a meeting specifying the venue, time and business to be transacted.

General Meeting Quorums

At all General meetings of the club, a quorum shall be formed by the presence of one fifth (or thirty members if less) of the total club voting membership.