Deeside Rugby is committed to ensuring the security and protection of the personal information that we process, and to providing a compliant and consistent approach to data protection. We have a robust and effective data protection programme in place, which complies with existing law and abides by the data protection principles including the EU General Data Protection Regulation (GDPR) and the UK’s Data Protection Bill. All personal data collected via our website is stored in Pitchero, which is a GDPR compliant system. Our website is hosted by Pitchero and your personal data is controlled through their privacy policy

Deeside Rugby processes members’ personal information in pursuit of our legitimate interests to:

• Promote and encourage participation in the sport of rugby by sending members’ communications and booking information for upcoming competitions and events.
• Provide competition in the sport of rugby by accepting and managing entries for our competitions and checking your personal information to ensure you are entered into the correct category;
• Develop and maintain our members’ qualifications, including sending email communications to members to inform you of upcoming courses, renewal requirements and verify that you have completed any mandatory training and PVG/child protection requirements;
• Respond to and communicate with members regarding your questions, comments, support needs or complaints, concerns or allegations in relation to the sport of rugby. We will use your personal information to investigate your complaint, suspend membership and take disciplinary action where appropriate.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on dp@deeside-rfc.co.uk or president@deeside-rfc.co.uk . If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.

We are under a legal obligation to process certain personal information relating to our members for the purposes of complying with our obligations under the Protection of Vulnerable Groups (Scotland) Act 2007 to check that our coaches and volunteers are able to undertake regulated work with children and vulnerable adults.

We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations.

We will share personal data with Scottish Rugby through Scottish Rugby’s Registration System (SCRUMS) and for other purposes such as PVG, insurance, disciplinary matters etc.

We may ask you if we can process your personal information for additional purposes. Where we do so, we will provide you with an additional privacy notice with information on how we will use your information for these additional purposes.